f. Contract approval - Laserfiche WebLink

APPENDIX A PAGE 2 OF 3 AGREEMENT FOR PARTICIPATION IN THE NORTH DAKOTA HIGHWAY SAFETY PLAN PROJECT NO. PHSP4020905 SP OS Ph 08 SCOPE OF WORK Earned media must begin several days in advance of the two-week enforcement period and should include news releases, news conferences, TV interviews, radio announcements, and other public awareness activities. Agencies are also strongly encouraged to use electronic message boards with the CIOT enforcement message throughout the enforcement period. Law enforcement agencies should contact their local Safe Communities programs (Appendix B) for assistance to coordinate and complete earned-media activities. Because this is a statewide effort, participation by each contracted entity is critical to the success of the campaign. If the Agency is unable to fulfill the contractual scope of work, they must contact the NDDOT Traffic Safety Office as soon as possible. Reimbursement This contract will reimburse the Agency up to $6,500 for the cost of hourly overtime wages for the purpose of overtime enforcement throughout the CIOT campaign period. Overtime wages will be reimbursed at the agency-approved overtime rate. Reporting The Agency must submit an activity report to the Traffic Safety Office no later than June 15, 2009, outlining the number of: (1) enforcement hours; (2) number and type of citations issued; and (3) earned media activities completed during the CIOT campaign. Samples and/or copies of the earned-media activities must be submitted with the reimbursement voucher and activity report. The activity report must be submitted to the Traffic Safety Office prior to reimbursement. Late reports may result in a delay in processing or a reduction in payment. The close of the state fiscal year is June 30, and reports and vouchers must be submitted no later than July 15 for any services that took place prior to June 30 to assure reimbursement. Supporting documentation must be retained at the Agency in accordance with audit guidelines.