03-16-2009 - Laserfiche WebLink

Commission Minutes-March 16, 2009 3483 MOTION, passed Mr. Wagner moved and Mr. Bennett seconded to authorize the chairwoman to sign a letter to the Division of Emergency Services requesting assistance with emergency flood preparation measures. Motion carried. Mr. Berndt said additional technical assistance may be needed and if so, he plans to use a portion of the emergency fund to pay for consultant fees. The board did not voice any objections to this request from the county engineer. There was discussion about flood damage which may occur on county roads. Mr. Berndt said costs to repair roads are an eligible expense through disaster funding. Mr. Berndt said both he and Mr. Rogness will keep the board informed of the flood forecast. 7. FLOOD UPDATE, Overtime policy amended Bonnie Johnson, County Administrator, said due to a new requirement by the Federal Emergency Management Agency (FEMA) regarding overtime or compensatory pay for exempt staff, she is requesting a revision to the current county policy. The change will allow for some exempt employees to be paid overtime and become reimbursable from FEMA in the event of an emergency. MOTION, passed Mr. Vanyo moved and Mr. Pawluk seconded to amend Personnel Policy Section 7.40, Hours of Work and Overtime/Compensatory Time. On roll call vote, the motion carried unanimously. 8. FLOOD UPDATE, Student release authorization form Mrs. Johnson said the Fargo Public School District created a student release authorization form to allow students under the age of 18 to assist in sandbagging efforts during a flood event. She is requesting the board consider using the same release for students in rural schools. If approved, school resource officers from the Sheriff's Department would then distribute the forms to rural schools. MOTION, passed Mr. Pawluk moved and Mr. Bennett seconded to approve the use of the student release authorization form for volunteer sandbaggers under the age of 18. Motion carried. 9. POLICY ON USE OF COUNTY RESOURCES, Adopted Mrs. Johnson said a new policy has been drafted which restricts county resources, such as supplies, services, work hours and utilities, to be used only for county business. She said recently a question arose which determined the need for a policy to handle such situations. MOTION, passed Mr. Wagner moved and Mr. Vanyo seconded to adopt Commission Policy Section 14.84 Use of County Resources. Motion carried. 10. SOCIAL SERVICES, Vending contract approval delayed; deposit of funds approved Mrs. Johnson said the vending contract for a pop machine at the Annex is not ready for approval today and will be scheduled on the next agenda.