01-05-2009 - Laserfiche WebLink

Commission Minutes-January 5,2009 3461 6. VETERAN'S SERVICE, BudQet adiustment for laptop computer approved Jim Brent, Veteran's Service Officer, was present. This week the Veteran's Service Office is moving to their new location at the Courthouse on the third floor. Mr. Brent is asking the commission to approve the purchase of a laptop computer and filing cabinets. Mr. Brent said due to limited space in each office, he would like to purchase a laptop computer to use in the meeting room for large groups of clients. The cost is $1,700 according to the Information Technology (IT) Department. Mr. Vanyo asked if the laptop would replace the employee's desktop computer. Terry Schmaltz, IT Director, said the laptop would be used exclusively in the meeting room. Mr. Schmaltz said the meeting room does not have space for a desktop and a laptop is more accessible. Mr. Brent said currently all staff has open case files in their offices for ready access. Two of the offices in the new location do not have adequate file storage for open cases and he is requesting to purchase a five-level filing system at a cost of $1 ,688.58. Mr. Pawluk and Mr. Wagner asked about the location of open case files if they are not stored in each office. Mr. Brent said they would be stored in their file room across the hall; however, in their location at the Annex, only closed cases are stored in the file room. Mr. Bennett said open case files located in each office allow clients to receive immediate attention to their claims, and he believes the request for additional filing cabinets is legitimate. Mr. Bennett is willing to use part of his travel budget to cover the expenses. MOTION, failed Mr. Bennett moved to use $1,688.58 from the Commission District #2 travel line item to pay for filing cabinets for the Veteran's Service Office. Motion failed for lack of a second. MOTION, passed Mr. Pawluk moved and Mr. Vanyo seconded to adjust the 2009 computer equipment line item budget for Veteran's Services in the amount of $1,700 for purchase of a laptop computer. On roll call vote, the motion carried unanimously. Mr. Bennett asked about the purchase of filing cabinets. Mr. Pawluk suggested the Veteran's Service Office move into their new location to determine what is needed for their open case files. 7. VOUCHERS, Approved MOTION, passed Mr. Wagner moved and Mr. Vanyo seconded to approve Voucher No. 232,480 through Voucher No. 232,814. On roll call vote, the motion carried unanimously. 8. MENTAL HEALTH COMMITMENT LEGISLATION; PERSONNEL TRAINING; LEGISLATIVE MEETINGS; BUILDING COMMITTEE; TOWNSHIP ZONING REGULATIONS, Committee reports County Administrator Bonnie Johnson discussed possible legislation regarding public defenders covering costs associated with mental health commitments. Currently, the costs are paid through the commission budget. She said Senator Tim Mathern is willing to