08-04-2008 - Laserfiche WebLink

Commission Minutes-August 4, 2008 3386 Mr. Wolfer said the State Water Commission approved the application, subject to five conditions, including the applicant obtain and record flowage easements. He said the water resource district is unsure about any negative impacts on the county road ditch and to farmers further downstream, thus the reasoning behind the conditions which must be met by the applicant. Mr. Wolfer said Rush River Water Resource District does not have a problem with approval of the application as long as the conditions outlined by the state are met. MOTION, passed Mr. Wagner moved and Mr. Vanyo seconded to authorize the county engineer to sign the appropriate easements for the drain application request of David Gulland, subject to the conditions of the State Engineer's Office and subject to the requirements of a standard county utility permit, excluding the depth requirement. Motion carried. 7. RECORDER'S OFFICE, Budaet adiustment from document preservation fund approved Michael Montplaisir, County Auditor, and Jewel Spies, County Recorder, discussed a request for a budget adjustment from the document preservation fund to upgrade software for the index and imaging system. Mrs. Spies said the software currently used by their office is licensed through Tyler Technologies, who is no longer able to provide technical support and is requiring the system be upgraded. With the upgrade, Tyler Technologies would require the Recorder's Office to replace all existing equipment, which includes scanners, receipt printers, and label printers. She and Terry Schmaltz, Information Technology Director, researched different options and two other companies provided demonstrations of their systems. She recommends the county switch to Computer Software Associates, Inc. who serve 36 other counties in North Dakota-their upgrade will not require replacement of equipment and will save the county around $9,000 per year for support services. Mr. Montplaisir said the document preservation fund, a special revenue fund, currently has a balance of $120,000. The 2008 budget includes money to replace the server, which is failing, and funds are available for the system upgrade as well. The ideal solution is to replace the server and software at the same time. MOTION, passed Mr. Wagner moved and Mr. Vanyo seconded to amend the 2008 Document Preservation Fund budget by increasing revenues in the amount of $44,662 and expenditures in the amount of $66,459 to account for additional revenues received and for upgrading the software used to the product offered by Computer Software Associates, Inc. On roll call vote, the motion carried unanimously. 8. VOUCHERS, Approved MOTION, passed Mr. Bennett moved and Mrs. Sorum seconded to approve Voucher No. 228,625 through Voucher No. 228,926. On roll call vote, the motion carried unanimously.