3. Building committee update - Laserfiche WebLink

Building Committee-April 9, 2008 1 CASS COUNTY BUILDING COMMITTEE APRIL 9, 2008-4:25 PM 1. MEETING TO ORDER Committee Chairman Scott Wagner called the Cass County Building Committee meeting to order on Wednesday, April 9, 2008, at 4:25 PM with the following members present: County Auditor Michael Montplaisir; County Administrator Bonnie Johnson; County Commissioner Darrell Vanyo; and County Commissioner Scott Wagner. East Central Judicial District Judge Doug Herman was absent due to a family emergency, 2. MINUTES APPROVED MOTION, passed Mr. Vanyo moved and Mr. Montplaisir seconded that the minutes of the previous meeting be approved as written. Motion carried. 3. REVIEW CORRESPONDENCE FROM COMMISSIONER SORUM Mr. Wagner said Commissioner Robyn Sorum was unable to attend the interviews with consultants last month and has since submitted her comments regarding space needs and financial issues to committee members for their review. MOTION, passed Mr. Montplaisir moved and Mr. Vanyo seconded to forward the comments from Commissioner Robyn Sorum to Dennis Kimme and Rick Hoganson. Motion carried. 4. REVIEW KIMME & ASSOCIATES CORRESPONDENCE Dennis Kimme from Kimme & Associates provided correspondence outlining general observations from interviews held last month. Mr. Wagner reviewed the correspondence with committee members, The consultant's observations included comments regarding the west addition project as well as discussion during the interviews about a complete criminal justice center to be located at the jail site. Mr, Wagner referred to the amendment to the 2001 contract with Foss Architecture & Interiors for a Courthouse west addition and the current space needs analysis and scope of services, He indicated parts of the general observations outlined in some of the consultant's correspondence are not consistent with the contract addendum or the scope of services approved by the subcommittee. He asked committee members for input on the current scope of services and how they relate to the general observations in the correspondence submitted by Mr. Kimme. Mr, Vanyo wants to visit with the consultants regarding the general observations before making a decision on whether to change the scope of services, He said they still have to tour the Annex. He suggested they attend the next meeting to answer questions of the committee. Mr. Wagner does not believe a complete wholesale re-Iocation of departments is part of the current scope of services. Mr. Montplaisir said the committee needs to decide whether the west addition will be built allowing for space needs through the next 25 years or whether the addition will include a certain amount of square footage with a determination to be made on how to fill the space.