3. Building committee update - Laserfiche WebLink

CASS COUNTY BUILDING COMMITTEE MARCH 12,2008-4:10 PM 1. MEETING TO ORDER Committee Chairman Scott Wagner called the Cass County Building Committee meeting to order on Wednesday, March 12,2008, at 4:10 PM with the following members present: East Central Judicial District Judge Doug Herman; County Auditor Michael Montplaisir; County Commissioner Darrell Vanyo and County Commissioner Scott Wagner, County Administrator Bonnie Johnson was absent. Also present were Dennis Kimme, President, Kimme & Associates; Jim Rowenhorst, Correctional Consultant, Kimme & Associates; and Rick Hoganson, President, Foss Architecture & Interiors. 2. MINUTES APPROVED MOTION, passed Mr. Vanyo moved and Judge Herman seconded that the minutes of the previous meeting be approved as written. Motion carried. 3. COURT DESIGN FEES, Payment options discussed Judge Herman said after several discussions with Chief Justice Gerald VandeWalle, the state has agreed to provide $25,000 to help pay for consulting fees. He will speak with Chief Justice VandeWalle about additional funds for the project. Judge Herman said they may request grant funding during the next legislative session as well as request some state funds be earmarked to pay for special security needs of the courts. Mr, Wagner said Cass County did not submit a request to the Court Facilities Improvement Committee this year because of the probability of requesting assistance next year in anticipation of building addition needs, 4. SCOPE OF WORK, Reviewed Mr. Kimme reviewed the scope of work with committee members, He said the goal is to identify immediate and long-term space needs through 2030, create a master plan, and determine the best possible solution with the funding available, He suggested when the consultants return for future visits, they conclude their visit with an update to building committee members, Mr. Vanyo requested consultants look at space on 3rd floor currently occupied by the Re~ional Child Support Enforcement Unit (RCSEU). The RCSEU lease ends on May 31s and he asked consultants if they can provide some direction on the best use of the space, 5. NEXT MEETING The next meeting will be held Wednesday, April 9th at 4:00 PM, There was discussion whether Mr. Kimme and Mr. Rowenhorst will have information available for the next meeting, Mr, Kimme said they may be ready to provide an update and, if so, they will try to attend the meeting. 6. ADJOURNMENT MOTION, passed On motion by Mr. Vanyo, seconded by Judge Herman and all voting in favor, the meeting was adjourned at 4:35 PM. Minutes prepared by Heather Worden, Administrative Assistant