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CASS COUNTY COMMISSION POLICY MANUAL 5.00 <br />______________________________________________________________________ <br />SUBJECT: ARTIFICIAL INTELLIGENCE USAGE <br />ADOPTED DATE: JULY 1, 2024 PAGE 1 OF 2 ______________________________________________________________________ <br /> Purpose: The purpose of this policy is to establish the Cass County Government <br />employee practices for the responsible and secure use of artificial intelligence (AI). The <br />County is committed to utilizing Artificial Intelligence in a secure, responsible, and ethical manner to improve processes, enhance services, and support employees to do their best <br />work. This policy provides simple, user-focused guidance for all employees. <br />Due to the rapid rate of development of AI tools, the County will regularly review and update this policy to keep it aligned with County standards as well as technological advancements. <br /> Scope: This policy applies to all employees, contractors, and any other third-party <br />individuals or entities who have access to AI technologies or are involved with using AI technologies on behalf of the County. <br /> <br />Definition, Artificial Intelligence: Artificial Intelligence (AI) refers to the development of computer systems capable of performing tasks that typically require human intelligence. <br />These tasks include but are not limited to learning, reasoning, problem-solving, perception, natural language understanding, and decision-making. AI technologies <br />encompass a range of approaches, including machine learning, neural networks, and advanced algorithms. <br /> <br />Principals of Responsible AI Use: County workers are supported in the responsible integration of AI into their tasks, leveraging its potential to enhance services, promote <br />justice, and improve efficiency. Each staff member bears the responsibility of utilizing generative AI tools in a manner that prioritizes the security of sensitive information and <br />aligns with County policies. The following key principles should guide their approach: <br />1. Data Security: Recognizing the critical nature of data security, County workers must <br />exercise utmost caution when utilizing AI models. It is strictly prohibited to input non-public data into any AI model. This includes sensitive information that is not publicly available. <br /> 2. Data Integrity: Ensuring the integrity of information is a paramount concern. Before <br />relying on any output from an AI model, County workers are required to validate the <br />generated information. This involves cross-referencing with authoritative sources and ensuring accuracy to maintain the reliability of government operations. <br /> 3. AI Models as Tools, Not Replacements: AI models are intended to be tools to aid and <br />enhance the capabilities of County workers. They are not to be considered replacements for human employees. County workers should exercise professional judgment and <br />decision-making, utilizing AI models as supportive tools in their respective roles.