08. Adopt Artificial Intelligence policy

211 9th Street South, Fargo, ND 58103 | www.casscountynd.gov Information Technology Telephone: 701-241-5750 ITD@casscountynd.gov MEMO TO: Cass County Commission FROM: Bob Henderson, IT Director DATE: 6/25/24 SUBJECT: Artificial Intelligence Policy ----------------------------------------------------------------------------------------- Commissioners: In an effort to provide access to modern tools within Cass County Government in a secure, accessible, and policy-driven model, the attached Artificial Intelligence policy has been created and submitted to you for approval. The policy as presented is not designed to limit access to any Artificial Intelligence applications that are either currently being utilized by the County and its employees, or those that may be utilized in the future. Instead, it is focused on providing a standard framework of expectations, methodologies, and delivery requirements. With this framework in place, we now have a method to evaluate potential implementations to make sure they align with the County’s goals and procedures. Due to the rapid rate of development in this space, this policy may require frequent revisiting and adjustments. The policy is designed to support this. This policy has been reviewed by the Personnel Overview Committee, and based on that group’s recommendation has moved to Commission for approval. This policy is designed to align with Presidential Executive Order 14110, as well as aligning with the North Dakota Information Technology Artificial Intelligence policy. SUGGESTED MOTION: Adopt Commission Policy Manual section 5.00, Artificial Intelligence Usage as presented. Bob Henderson Information Technology Department