08-08-2007 - Laserfiche WebLink

Commission Minutes-August 8, 2007 3242 MOTION, passed Mr. Bennett moved and Mr. Pawluk seconded to approve the 2008 preliminary budget for the State's Attorney in the amount of $1,873,122 with the inclusion of $8,600 for postage and with the exception of the D62 Senior Attorney and A11 File Clerk positions to be decided at a later time. On roll call vote, the motion carried unanimously. 7. RED RIVER VALLEY FAIR Wayne Venter, Manager, and Darrell Lundstrom, President of the Red River Valley Fair Association, were present. Mr. Venter said their request of $104,400 is the same as last year. He said the funds received from the county pay for premiums, liability insurance, trophies and ribbons. He stated it is a goal of the Red River Valley Fair (RRVF) to build the youth of the community. Mr. Wagner asked what type of policies the fair board has in place to safeguard their money. Mr. Lundstrom replied they have changed to Quickbooks, which has not been a smooth transition. They are hopeful that all funds are now in order. Mr. Venter said they have implemented a purchase order system and any purchases must have a purchase order with his signature. All checks need to be signed by at least two board members. Checks are not signed by the fair manager. There is still a need for additional research on a fee schedule, to obtain a fair market for rentals. Mr. Lundstrom stated they have been audited the past two years and will continue to do annual audits in an effort to remain in compliance. Mr. Bennett left the meeting at 11 :25 AM. Mr. Pawluk stated there is a misconception regarding the RRVF being the Cass County Fair. He said if the county did not contribute funding for the fair it would make the life of the fair board easier as they would not have to be in compliance with county regulations. He also stated the fair grounds could be better utilitized by developing a facility that attracts the public. Mr. Lundstrom said the RRVF is designated as the official Cass County Fair and most entries do come from within the county. He stated the fair is not a money maker and is a challenge. Mr. Wagner stated there is a need to make the general public more aware of the structure of the fair board as many people do not understand the organization. Mr. Lundstrom said the language describing the board was changed in the policy at their semi- annual meeting in an effort for better public understanding. Mrs. Sorum stated she feels the fair board is headed in the right direction but there is still a great deal of work to be done. Mr. Pawluk asked if the speedway and speedway cafe line items should be combined in the budget. Mr. Venter would like to keep them separate so they can monitor the sales of concessions as they would like to expand the concessions. MOTION, passed Mr. Vanyo moved and Mrs. Sorum seconded to reduce the 2008 preliminary budget for the Red River Valley Fair from $104,400 to $100,000 and to approve it as amended. On roll call vote, the motion carried unanimously. 8. LAKE AGASSIZ REGIONAL COUNCIL Irv Rustad, Director of Lake Agassiz Regional Council, was present. He stated they are requesting $15,000 in the 2008 budget.