03-05-2007 - Laserfiche WebLink

Commission Minutes-March 5, 2007 3185 The committee recommended a consultant be hired to determine the software needs of Fargo, Moorhead, Cass County and Clay County at a cost of approximately $25,000. Mr. Thoreson said the county's portion is $6,400 and funds are available in their department budget to cover the expense. Mr. Ellingsberg said the record management system is currently run through the AS400 and keeps track of information to help prosecute or investigate cases. North Dakota and Minnesota each have different requirements that need to be met. Mr. Ellingsberg said difficulties have arisen in finding programmers to maintain AS400 based systems and the current program is antiquated and does not adequately meet the needs of the center. Mr. Pawluk questioned the price of the new software, which Mr. Ellingsberg said may cost up to $1 million. Mr. Pawluk feels a consultant is not necessary and prefers the $25,000 be spent toward the purchase of new software. Mr. Vanyo said the consultant may be able to provide an outside, unbiased perspective for all four entities involved. Bonnie Johnson, County Coordinator, said the hope is to find a more user friendly system that is window-based and a consultant may well serve all four partners in finding a solution that will meet everyone's needs. MOTION, passed Mr. Bennett moved and Mrs. Sorum seconded to approve the expenditure of approximately $6,400 to hire a consultant to determine the needs for the joint dispatch record management system with funds to come from the Sheriff's Department 2007 budget. On roll call vote, the motion carried with Mr. Bennett, Mrs. Sorum, Mr. Vanyo and Mr. Wagner voting "Yes" and Mr. Pawluk voting "No". 9. JAIL ADDITION, Furniture and equipment list approved Mr. Ellingsberg said the board requested the Sheriff's Office develop a list of furniture, fixtures and supplies for the new jail housing units, which he completed and also provided estimated costs for each item. Mr. Wagner said the equipment will be paid from the jail sales tax building fund, which according to the county auditor, has a balance of approximately $2.3 million with $1 million still to be paid toward construction of the new addition. MOTION, passed Mr. Pawluk moved and Mr. Bennett seconded to authorize the sheriff to proceed with the purchase of furniture and supplies required to operate the new jail housing units and that expenditures be paid out of the jail building fund, not to exceed $100,000.00. On roll call vote, the motion carried unanimously. 10. JAIL ADDITION, Chanae order approved Bonnie Johnson, County Coordinator, received several change orders submitted together totaling over $5,000, which she brought to the board for their review. She said the sheriff requested one of the change orders at a cost of about $2,000. The largest one is for hand rails, which according to Rick Hoganson of Foss Architecture, is due to a change in building codg bgtwggn thg timg of the original jail construction and the building of the additional units.