02-20-2007 - Laserfiche WebLink

Commission Minutes-February 20,2007 3178 9. JAIL AND JUVENILE DETENTION FOOD SERVICE CONTRACT, Approved with CBM Food Service Sheriff Laney provided a presentation on the process used to develop request for proposals (RFP's) for food services at the Jail and Juvenile Detention Center. In the past, meals for inmates traditionally were handled by the sheriff's wife, known as the "jail matron". He said the former sheriff's wife has run the jail kitchen the last 26 years and does not believe a formal contract was ever signed between Daria Rudnick and Cass County. He decided to open the service up for bids to ensure the county receives the best options at the best price. Sheriff Laney said his office received four proposals from vendors in Pittsburgh, Pennsylvania; Roseville, Minnesota; Sioux Falls, South Dakota; and Moorhead, Minnesota. Mr. and Mrs. Rudnick submitted a letter stating that she is willing to fulfill her contract for 2007, but did not provide a bid. An analysis of the proposals was conducted by himself, Chief Deputy Glenn Ellingsberg and Jail Lieutenant Carlos Perez. A nutritionist also thoroughly reviewed the bids. The cost of meals per day was considered in addition to other criteria when making a final recommendation. The 2007 budget includes $372,000 for meals based on a population of 250 inmates per day. The sheriff said after careful review and consideration, he recommends signing a three-year contract with CBM Food Service of Sioux Falls, South Dakota. This company received the best rating of all the proposals, including an endorsement from the nutritionist. They will offer training to inmate staff, have a strong support network and will hire their own personnel locally. CBM Food Service received excellent references from jails in Burleigh County, North Dakota; Rugby, North Dakota; and Crookston, Minnesota. They also provide food service to the entire South Dakota correctional system. Sheriff Laney said currently the county pays $3.90 per day per inmate and with the new vendor the cost will be $2.84 per day per inmate for an annual savings of approximately $113,000. The rise in cost is about 2.8% per year or at the rate of the consumer price index and the above mentioned governmental entities that currently contract with CBM have not seen a dramatic increase in prices. Mr. Vanyo asked if the sheriff has received any comments from citizens to hire a local vendor. The sheriff received only one email from a resident regarding this concern and pointed out the county did not receive any bids from North Dakota companies. The board asked if the contract includes a termination clause. Mr. Ellingsberg said the county may terminate the contract after providing a 90 day notice to the company. Sheriff Laney commended Mr. Ellingsberg and Mr. Perez on their efforts during this process. MOTION, passed Mr. Pawluk moved and Mrs. Sorum seconded to accept the bid of CBM Food Service to provide food service at the jail and juvenile detention center and authorize the chairman to sign the contract with CBM Food Service, subject to state's attorney approval. On roll call vote, the motion carried unanimously. .,