05-01-2006 - Laserfiche WebLink

Commission Minutes-May 1, 2006 3065 Mr. Hoganson requested the motion be forwarded to him in order to have the exact language for his records. Mrs. Johnson will send the information to him. Mrs. Johnson asked when the repairs would begin. Mr. Hoganson said he would check on it. 8. ROAD DEPARTMENT, Gravel supplv bids for 2006 accepted Tom Soucy, acting Highway Superintendent, was present. He said their department is requesting that all gravel bids for 2006 be accepted and allow staff to decide how to best utilize funds for gravel in different locations throughout the county. He said they evaluate each situation to determine which gravel pit is the most cost effective. Mr. Pawluk said the price ranges from $3.20 per cubic yard to $12.50 per cubic yard. He has a difficult time understanding under what circumstances the county would use the more expensive option. Mr. Soucy discussed some different scenarios and the factors used when making a decision on a gravel supplier. Birch Burdick, State's Attorney, asked about the estimated minimum quantity outlined in three of the contracts. Mr. Soucy said the three companies will most likely be the suppliers their department will use this season. Mr. Burdick pointed out a discrepancy with the price per cubic yard in the contract with Mark Sand and Gravel. Mr. Soucy will check on this and make any necessary changes. MOTION, passed Mr. Wagner moved and Mr. Pawluk seconded to accept all 2006 gravel supply bids to be used in the best interest of the county; to authorize the chairman to sign contract documents with the suppliers upon receipt and subject to State's Attorney concurrence and to clarify a discrepancy with the dollar amount in the contract with Mark Sand and Gravel. Discussion: Mr. Bennett suggested the process for gravel bids be reviewed to determine if there is a better method. Mr. Pawluk suggested each road project be bid separately to improve the process. Mr. Vanyo feels the department has done a good job in previous years and suggested records be kept in order to answer any questions that may arise. Mr. Soucy said their department keeps detailed records of each road that is graveled. On roll call vote, the motion carried unanimously. 9. FLOOD UPDATE, Resolution #2006.8. Disaster Declaration approved Dave Rogness, Emergency Manager, was present. He discussed preliminary damage assessment figures from the 2006 flood including costs for sand bags, sand, clean up, road and bridge damage, equipment rental, staff overtime and water resource district estimates. As of today, county expenses total approximately $883,430. He discussed two categories distinguished for roads. On-system roads are part of the federal aid system, but must have at least $5,000 worth of damage at each site to qualify for funding and do not meet requirements for FEMA assistance. Off-system roads are eligible for FEMA funding. He said there must be at least $1 million worth of damage in order for the governor to apply for a presidential disaster declaration. He anticipates it will reach, if not exceed, $1 million. Mr. Rogness said after the flood, government officials discussed some items that may be done differently in the future. One suggestion was to include Clay County and the City of Moorhead in daily briefings along with Cass County and the City of Fargo.