06-07-1999 - Laserfiche WebLink

Commission Minutes--June 7,1999 1989 As part of the transition plan, Mrs. Quick said she visited with Mr. Steiner and his new employer, High Plains Technology (HPT), and worked out an arrangement for the Board's consideration whereby they are willing to have Mr. Steiner continue working for Cass County government a minimum of one day per week and a maximum of three days per week at the rate of $100 per hour, in order to complete some of the projects that are ongoing. At this point, Mr. Steiner said he has scheduled Mondays and Tuesdays to perform work for Cass County. Mrs. Schneider suggested having Mr. Steiner start with consulting work for two days each week and re-evaluate that schedule as needed. Mrs. Quick noted that the contract requires a 30-day notice for termination of Mr. Steiner's services. State's Attorney, Birch Burdick, reviewed a proposed computer services/software agreement between High Plains Technology and Cass County, North Dakota. He provided input on the agreement being considered today and called the Board's attention to a non-compete clause that would prevent any HPT employee from later being hired by the county as of the date the agreement is signed or within one year of that date. MOTION, passed Mrs. Schneider moved and Mr. Koenig seconded to authorize the chairperson of the Cass County Commission to sign the High Plains Technology Computer ServiceslSoftware Agreement. On roll call vote, motion carried unanimously. 16. REGISTER OF DEEDS/FEMA GRANT, High Plains Technology Computer Services/ Software Agreement Mike Steiner reported on a meeting held earlier today in Bismarck concerning a grant under the Hazard Mitigation Program through FEMA (Federal Emergency Management Agency) for the Register of Deeds flood-proofing project. The grant application has received final approval, and Mr. Steiner provided a contract from High Plains Technology, his new employer as of June 14, 1999, for administration of the grant and retaining approximately $110,000 for this work. According to a letter from the North Dakota Division of Emergency Management, the federal share ofthe project will not exceed $909,848, the state share will not exceed $121,313, and the local share of the project is 15%. Cass County's share will be in-kind. Birch Burdick, State's Attorney, approved the contract as to form and made a suggestion to attach a detailed scope of services, rather than only making reference to it. Mr. Steiner said a majority of the counties in North Dakota do not have a back-up system for retrieval of records, and the grant also involves microfilming. He will provide a draft copy to the State's Attorney of the statement of assurances to build a central repository to store digital imaging that counties will be asked to sign. MOTION, passed Mrs. Schneider moved and Mr. Meyer seconded to authorize the chairperson of the Cass County Commission to sign the High Plains Technology Computer Services/Software Agreement to provide project management services for the Register of Deeds/FEMA grant, and to include the scope of services suggested by the State's Attorney. Discussion: It was the Board's understanding that no Cass County dollars will be expended, other than miscellaneous expenses such as transportation, primarily to Bismarck. Deanna Kensrud, Cass County Register of Deeds, was supportive of having Mr. Steiner