09-08-1998 - Laserfiche WebLink

Commission Minutes--September 8, 1998 1866 Also, it was estimated there are approximately 1,100 hours of work needed to clear up a backlog in the department. Other technological advances have been suggested, such as seeking proposals on a microfilming process. Deanna Kensrud, Register of Deeds, was present and said she supports this move toward automation. She is willing to forego a new employee request in her 1999 budget in order to see how this system works for the department. MOTION, passed Mr. Wieland moved and Mrs. Quick seconded to authorize the Chairman to sign a contract with Eagle Computer Systems, Inc. for automating the Register of Deeds Office; to direct the Register of Deeds to prepare specifications and requests for proposals for microfilming services beginning with implementation of the new system; and authorize the County Auditor to issue a check to Eagle Computer Systems, Inc, in the amount of $27,846, which is due upon signing the Sales Agreement. On roll call vote, motion carried unanimously. 14. VOUCHERS, Approved MOTION, passed Mr. Wieland moved and Mr. Koenig seconded to approve Voucher No. 118,952 through Voucher No. 119,346. On roll call vote, motion carried unanimously. 15. BUILDINGS AND GROUNDS UPDATE; CASS/CLAY COMMISSIONERS MEETING DISCUSSED; NORTH DAKOTA ASSOCIATION OF COUNTIES QUARTERLY MEETING AND RESOLUTIONS COMMITTEE; ELECTION UPDATE; BUDGET DISCUSSIONS; FLOOD BUY- OUTS AND GREENWAY; STATE'S ATTORNEY STAFFING; COMMISSIONERS CONVENTION SPONSORSHIP AND WELCOME ADDRESS, Committee reports Ms. Johnson gave an update on parking lot gate repairs and seal coating the lot east of the Courthouse, for a total estimated cost of $12,000. Commissioners were in agreement to have the parking lot gates at the Courthouse and Annex replaced by Honeywell, Inc. using the same card system and proximity readers as are used to gain access to the Courthouse and Annex buildings. Previously issued parking lot cards would be obsolete, and employees not having an entrance card to the buildings would be issued a Honeywell card for access to the parking lots. Ms. Johnson said the Courthouse roofing project will be carried over to next year because she was unable to hire a contractor on short notice during this time of year. Since it is Cass County's turn to host a joint meeting with Clay County Commissioners, Ms. Johnson will contact Clay County to suggest some dates in November or December. Mr. Wieland and Mr. Meyer reported on a meeting of the North Dakota Association of Counties in Bismarck. Mr. Meyer attended the Resolutions Committee meeting in place of Commissioner Schneider, and she asked him to replace her on that committee because of her teaching position. Mr. Wieland invited Commissioners to attend a meeting tomorrow evening, at which time financing of County Highway 26 improvements will be discussed with officials of the new school being built in that area.