08-02-1993 - Laserfiche WebLink

1074 There was discussion by the Commission to use money from the emergency fund rather than contingency fund. Mr. Montplaisir said the emergency fund is for natural disaster items. MOTION, passed Mr. Risher moved and Mr. Ness seconded to approve that $9,000 be transferred from the Emergency Fund to the Vector Control budget for purchase of additional chemicals and larvaciding services. On roll call vote, motion carried unanimously. 17. VECTOR CONTROL REORGANIZATION, Affirmed Mr. Ness said the reorganization would allow Mr. Young to perform his job as a professional in his field and leave the administrative and policy duties to the County Engineer. The Engineer would act as a liaison between the Vector Board and the Commission. Mr. Eckert is concerned about adding more responsibility to the Engineer's workload. Mr. Berndt said he has no problem with this plan and will take on the additional responsibility. MOTION, passed Mr. Risher moved and Mr. Ness seconded that in an effort to provide more responsible county government to all citizens of Cass County, the Vector Control Board hereby assigns its vector control manager to report to the county engineer, who in turn will be responsible for reporting to the Vector Control Board. This will facilitate the efficient operation of the vector control office by the establishment of annual work plans, placement into the commission portfolio system and providing a mechanism for the utilization of all personnel policies. On roll call vote, motion carried with four members voting "Aye", Mr. Eckert opposing. 18. SANDBAG EXPENDITURES, Request to transfer from Contingency Fund withdrawn Mr. Ellingsberg said the sandbag fund will break even and he does not see the need to transfer money from the contingency fund. Mr. Eckert said if the need arises, the money should come from the emergency fund rather than the contingency fund. 19. REGISTER OF DEEDS BACKLOG, Plan presented by Register of Deeds approved; budget amendment hearing to be held Register of Deeds Deanna Kensrud outlined her plan to the Commission. She said documents on backlog are 75% of the current documents on hand. She attributes the backlog due to the loss of four indexing clerks within the last two years and the enormous volume of documents received daily. Mrs. Toussaint said the backlog appeared to have begun in December, 1991, and asked Mrs. Kensrud why she waited until now to develop a plan. Mrs. Kensrud said she hired Kelly temporary services to help with the initial backlog. Mrs. Kensrud said tract indexing, filming and grantor/grantee creates a backlog, but that all documents are recorded the same day they are received. Mr. Risher asked if an optical scanning machine in lieu of microfilming would speed up the process. Mike Steiner, Data Processing Coordinator, was present and said optical scanning would be quicker but he could not estimate the amount of time that would be saved. Mr. Steiner said the grantor/grantee program he is working on will be a time-saver.