12-16-1991 - Laserfiche WebLink

Comm. Minutes--December 16, 1991 790 The CCRD will use pre-qualification procedures and adequately notify all bidders of this requirement or selection procedure at the time bid specifications are advertised or given to potential contractors. The CCRD will not purchase any road equipment, or enter into a rental or lease agreement on equipment for more than a 30 day period, until a report is completed by the CCRD and the County Auditor's Office as to the needs as outlined in Recommendation #4 and approved by the County Commission. The CCRD will document and justify all major repairs (over $5,000} to existing equipment. The County Engineer will submit to the County Commission at the second meeting of every month the documentation on major repairs, along with the forms on pages 8 and 9 of EXHIBIT 1 (Equipment Status Report). ee The County Auditor's Office work with the CCRD in developing a new chart of accounts for both the General Ledger and the Job Costing system. Both the General Ledger and the Job Costing system are to be sufficiently detailed to provide meaningful information and to provide for the transfer of data from the Job Costing system to the General Ledger system by way of batch processing, if possible. The CCRD will have the Job Costing system closed out for the 1991 year by as soon as possible, but no later than April 1, 1992. The County Auditor will not process bills for the CCRD budget in 1992 until a detailed chart of accounts is developed and installed, that is acceptable to the Portfolio Commissioner, the County Auditor, and the County Engineer. The CCRD will utilize and submit to the commission the reconciliation form on page 3 of EXHIBIT 1 for every month. The first reconciliation will be submitted to the County Commission in time for the February 17, 1992 meeting. The County Auditor's Office, Data Processing, and the CCRD will work on getting the Job Costing system and the General Ledger system interfaced by the end of the first quarter of 1992. The Commission will allow funds needed for consulting services by this group to accomplish the interface be paid by the CCRD out of their 1992 budget. Discussion: Mr. Risher suggested looking at other items in the audit around the 1st of April next year. Mr. Shannon encouraged him to provide input at that time. On roll call vote, motion carried unanimously. 15. ROAD DEPARTMENT, Chain of command clarified MOTION, passed Mr. Eckert moved and Mr. Risher seconded that any time the County Engineer is absent from his daily work at the Road Department, it is the position of the County Commission