08-05-1991 - Laserfiche WebLink

Comm. Minutes--August 5, 1991 717 18. PRE-AUTHORIZATION HIRING FORMS, Adopted Concerning a pre-authorization hiring form designed by the Chairman, in accordance with the proposed personnel policy manual, Mr. Risher said proposed policy on pay rates and starting salaries for new employees needs to be clarified. He said the personnel policy manual review committee is meeting tomorrow in the Human Resource Department to review legal opinion on the proposed policy manual. He also said the pre-authorization form doesn't include some information from the present "Salary Request & Employment Form" that Human Resources needs. Mr. Shannon said previous Board Chairmen Wieland and Eckert struggled with signing the current form, as he has, because it doesn't address the question of authorization to fill a position. Often times, he said he received the form and was asked to sign it after the position was filled and a new employee had started work. He suggested consolidating the two forms. MOTION, withdrawn Mr. Risher moved and Mr. Eckert seconded to consolidate the pre- authorization hiring form and the salary request and employment form. Discussion: Kathy Hogan said the forms actually perform two different functions, one is approval to recruit for a position and the other is a payroll function having to do with the actual hiring. Mr. Risher withdrew his motion, hearing no objection to doing so. MOTION, passed Mrs. Toussaint moved and Mr. Eckert seconded to adopt the pre-authorization forms for all new hires. Discussion: Mr. Shannon said the proposed personnel policy manual requires that the Commission act on any hiring above the minimum salary. Mr. Eckert asked if the Commission still needs to adopt another form, and Mr. Shannon affirmed that. The pre-authorization form is effective for any position not yet advertised. On roll call vote, motion carried with three members voting "Aye", Mr. Risher opposing. 19. VOUCHERS, Approved Mr. Eckert reviewed the list of vouchers this month. He said he contacted the Sheriff's Department about a repair bill on a golf cart used by their department for events at the Red River Valley Fairgrounds. He thought the county leased the golf cart but found that it was purchased. He also questioned a bill for engineering services in the amount of $9,000 and learned it is for services on a bridge project using local lumber. Mr. Eckert thought there should be a policy on types of magazine or newspaper subscriptions the county will buy. A suggestion was made to take used publications from the Courthouse to the Juvenile Detention Center. Commissioners should check with their portfolio departments to see if some subscriptions can be eliminated. MOTION, passed Mr. Eckert moved and Mrs. Toussaint seconded to approve Vouchers No. 27,501 through No. 28,313, as reviewed by Mr. Eckert this month. On roll call vote, motion carried unanimously.