06-03-1991 - Laserfiche WebLink

Comm. Minutes--June 3, 1991 682 13. ROAD AUDIT RECOMMENDATIONS FOR PHASE II The road audit committee, consisting of Don Richards, Mike Montplaisir, Tom Fischer, John Goff, Commissioners Eckert and Shannon, recently heard the phase I report from Charles Bailly and Company. Mr. Shannon said a majority of committee members polled wished to proceed with the phase II study in as timely and expedient manner as possible. Concern was expressed about interference with road department construction, but Mr. Shannon said Mr. Richards regards this audit as his most important responsibility at the moment. MOTION, passed Mr. Eckert moved and Mrs. Toussaint seconded to engage Charles Bailly and Company for phase II model project as is outlined in their letter of engagement referencing the recommendations for study denoted in phase I report. Discussion: Mr. Wieland asked if there was some dissention among committee members, and Mr. Eckert said he had very li ttle objection aft~er the report was presented to the commi t tee. Mr. Risher asked about the cost, and Mr. Montplaisir said the contract is not to exceed $22,000 and will be paid from the Road Department budget, $10,000 of which was included in the 1990 Road Department budget for this purpose. On roll call vote, motion carried unanimously. 14. ROAD DEPARTMENT, 1991 work plan deferred to next meeting Mr. Eckert asked to re-schedule adoption of the Road Department's 1991 work plan until the next meeting. Mr. Shannon asked Bonnie Johnson to again work with Mr. Eckert and Don Richards on completing this. 15. IBM IMAGING, Demonstration scheduled Mike Steiner, Data Processing Coordinator said IBM has scheduled an IrnagePlus demonstration at 9:30 AM, June 19th, at their office in the First Interstate Bank building. The demonstration will provide an overview of imaging and may show how the county could incorporate this new technology into the overall computerization of Cass County. Mr. Steiner said IBM can accommodate 12-15 people at this location, and they need to know the names in advance. Mr. Wieland said computerization of records needs to be addressed in the next legislative session. He thinks the education process should start with the register of deeds' offices across the state. Hr. Risher suggested that the states attorney request an attorney general's opinion on the archival quality. Hr. Goff said he can request an Attorney General's opinion but thinks it will take some time to get an answer. Mr. Steiner said some of the hardware for the imaging system won't be available until July 1, 1992. 16. AGENDA ACCESS, Memo to departments on procedure MOTION, passed Mr. Risher moved and Mr. Wieland seconded to send a memo to all county departments telling them the procedure for accessing the commission agenda and asking department heads and supervisory staff to incorporate commission actions into their work plans when they receive a copy of the Commission minutes each week. On roll call vote, motion carried unanimously.