01-08-1991 - Laserfiche WebLink

Comm. Minutes--January 8, 1991 600 unanimously. Mr. Steiner said the Register of Deeds has a concern about the legality of storing documents on computer, but Williams County is doing this. States Attorney John Golf said he will investigate State statutes. Mr. Steiner said the Secretary of State's Office in Bismarck has installed this equipment, and Mr. Risher asked about looking at the system in Bismarck instead of going to Kentucky. Mr. Steiner said IBM has arranged for a product demonstration in Kentucky, but he will find out about viewing the equipment in Bismarck. Mr. Shannon said going to Bismarck might at least provide better insight for the product demonstration in Kentucky and asked Mr. Steiner to inform the Commission if he plans to go to Bismarck. 15. LETTERHEAD AND CALLING CARDS, Committee to standardize them Standardizing and updating Cass County letterhead and calling cards has been considered. Chairman Shannon appointed a committee consisting of the following people to study this: Mike Montplaisir, Bonnie Johnson, Brad Cogdill, Glenn Ellingsberg, Mike Steiner, Kathy Hogan, Commissioners Toussaint, Shannon, and Risher. He invited Commissioners Wieland and Eckert to be involved also. No objections to appointing this committee were voiced. 16. CENTRAL PURCHASING, Deferred to January 21st meeting Mr. Risher asked that the item on central purchasing be deferred to the January 21st meeting because he hasn't had an opportunity to brief all department heads. 17. MILEAGE RATE INCREASE, Approved for all county departments for 1991 Kathy Hogan, Director of Social Services, said she budgeted for a mileage reimbursement increase from $.20 per mile to $.25 per mile for 1991. The increase is requested because of higher gas costs and staff using personal vehicles on a daily basis for routine county business. Mr. Eckert said if the Commission adopts this increase, he feels it should apply to all departments, but he said a prime concern is the liability of transporting people in private vehicles. He wants to see what additional premium costs are and take that into consideration before changing the mileage reimbursement rate. Mike Montplaisir said departments didn't allow for an increase in travel in their 1991 budgets, as Social Services did, but he doesn't think the increase will be a problem in other budgets. MOTION, passed Mrs. Toussaint moved and Mr. Risher seconded to ratify Social Service Board recommendation on mileage rate increase from $.20 per mile to $.25 per mile, and to establish that $.25 per mile be the reimbursement rate for qualified mileage for all county departments for 1991. On roll call vote, motion carried with four members voting "aye", Mr. Eckert voting "no". Mr. Shannon said he will schedule Mr. Eckert for a future report on his questions about additional insurance.