09-04-1990 - Laserfiche WebLink

Corem, Minutes--September 4, 1990 511 Insurance Reserve Fund survey. Mr. Montplaisir suggested writing a letter to the Red River Valley Fair asking them to include Cass County as a named '!,nsured, and to provide the County with a Certificate of Insurance. 10. POLICY ON SOLICITATION, Reaffirmed MOTION, passed Hr. Eckert moved and Hr. Wie]and seconded to reaffirm existing policy on solicitations whereby persons not employed by the County may not solicit or distribute literature on County property without written authorization from the Commission. Employees may not solicit for any purpose during working time. Mr. Wieland suggested placing "No Soliciting" signs at all entrance doors on principal county buildings. Discussion: Hfs. Toussaint asked if there is a problem with solicitation. Mr. Montplaisir said there has been some soliciting during work time, and he suggested that department heads be reminded of this policy. On roll call vote, motion carried unanimously. 11. POLICY POSITION, Emergency disaster situations Hr. Shannon suggested a policy position for future emergency disaster situations to diminish the chances for problems that occurred since the 1989 spring flood. Some reporting forms from that flood were not copied for County Road Department records. MOTION, passed Mr. Eckert moved and Mrs. Toussaint seconded to adopt the following as County policy: 1) County personnel to keep specific detailed notes (DSR style notes) and send one copy to the North Dakota Division of Emergency Management, one to Federal Emergency Management Agency, and retain one for County's file. 2) Whether or not the County holds any emergency funds in its treasury, no money should be allocated to eligible subdivisions such as townships unless and until the County has business papers/invoices first. On roll call vote, motion carried unanimously. 12. SOCIAL SERVICES, Reviewed State Human Services position paper Social Services Board Chair, Mrs. Toussaint, said Director Kathy Hogan is drafting a letter to the North Dakota Department of Human Services this week on requests for comments on their proposed mission statement. Hrs. Toussaint said the county wants to be involved in policies and programs, in addition to financial involvement. 13. SHERIFF'S EXEMPT LEVEL EMPLOYEES, Request for payment denied Supervisory personnel in the Sheriff's Department requested monetary compensation at straight time for working at events such as the Red River Valley Fair, concerts, NDSU sporting events and racing programs. The Commission received a request from Geoff Riches, Personnel Director, on behalf of those employees. Mrs. Toussaint said the Commission addressed this issue a number of times, and she is concerned about causing problems with exempt level employees in other departments by allowing this in one department. MOTION, fafled Mrs. Toussaint moved and Mr. Sondra]l seconded to continue current po]icy, which does not allow for overtime payments to exempt level employees, until such time as the Commission reviews the policy and procedures manual.