07-11-1989 - Laserfiche WebLink

Comm. Minutes--July 11 , 1989 285 14, FLOOD DAMAGES, Letter from State Highway Department A letter was received from David Leftwich, Secondary Roads Engineer for the State Highway Department, indicating that some monies would be availab'le for projects to mitigate damages from future floods. 15. COURTHOUSE, Telephone system update and committee established Glenn EIIingsberg appeared before the Board to request a determination from the Commissioners on the handling of day to day operation, s of the AT&T telephone system in the Courthouse. He furnished information at the 'last meeting on costs, users, security, and backup power. He lee'Is the system is not being uti'lized to its fullest capabilities at the present time, and that there is a definite need to have someone in-house named as a technical advisor. He does not feel he could provide the support needed because his job requires him to be in and out of his office. He recommended the Data Processing Coordinator as the best person able to provide this support. Mr. Ellingsberg stated that there are numerous problems with the telephone system, especially in the Social Services Department. He felt there is a need for them to seriously review the new system with a technician, or else revert to their old system. Mr. Wieland suggested that three or four people be trained in the system's capabilities. He lee'Is that individual offices should be responsible for paying their own telephone line costs. Mr. Shannon felt that more time is needed to review the problem, with the possibi'lity of contracting for day to day technica'l services or appointing a group to represent all offices. He asked that a committee be appointed for this purpose, and offered to be a representative from the Board. Mr. Wieland further suggested that when a committee is established, a training program for employees be considered. A committee was established consisting of Glenn Ellingsberg, Mike Steiner, and Commissioner Shannon to examine and make a recommendation on who should have permanent responsibility for the te'lephone system. Mr. Ellingsber9 recommended the lease-purchase of a back-up telephone system from AT&T at a cost of $435/month for a period of 24 months, for a total cost of $10,440.00. Hr. Wieland stated that he preferred purchasing the system instead of leasing it, and he suggested pro- rating the cost back to each department. NOTION, passed Mr. Shannon moved and Mr. Wieland seconded to purchase a telephone back-up system from AT&T at a cost of approximately $8,000 to be paid from the Telephone Trust account, and the majority of expenses to be billed back to the user. On roll call vote, the motion carried unanimously. Mr. Shannon asked that the minutes reflect that the above matter be reviewed by the committee to review the telephone situation.