01-31-1989 - Laserfiche WebLink

186 Mr. Shannon reported on department head input on changing the Commission meeting dates, and they were in unanimous agreement that it would have no significant impact on any of the departments. Mr. Eckert stated that he talked to some department heads who were concerned with the change, but apparently that was prior to them submitting a memo on the subject. Mr. Eckert expressed concern about the number of days between an item being placed on the agenda and the meeting date, since the deadline is Thursday following the meeting. Mr. Sondrall suggested doing this on a trial basis, and it was stated that a Commissioner can entertain a motion at any time to change the meetings. At the call for the question and upon roll call vote, the motion carried with four members voting "Aye", Mr. Eokert opposing. Mr. Wieland moved and Mrs. Toussaint seconded to adopt a policy whereby persons or organizations desiring to make presentations to the County Commission shall provide a memo or letter to the Commission Secretary, by the agenda deadline, stating the nature of their business and what.action they are requesting, and the Commission secretary to determine placement on the agenda. An exception will be allowed on emergency items. Mr. Shannon felt it would be helpful to provide this information to the news media also. Motion carried. Richard Offutt, Director of Administrative Services, provided the Commission with a working copy of the revised policy and procedure manual and stated that department heads and the personnel policy review committee will receive copies today. Bob Black from Eide Helmeke Company was present and reported that he sent a preliminary and tentative report on the job classification study to the Commissioners and Department Heads for their review. States Attorney Robert Hoy spoke on behalf of the department heads, and he stated that there were some problems in the first report and they would like to provide additional data for further' study and review by Mr. Black before he submits a final report to the Commission. Mr. Hoy stated that Mr. Black was asked if he would be willing to look at additional data, and he was willing to do so. On behalf of the department heads, Mr. Hoy asked the Commission to delay Bob Black's final report for a period of two weeks. Mrs. Toussaint moved and Mr. Sondrall seconded to postpone Mr. Bob Black's final report on the job classification study until February 14, in order to gain additional .information from department heads. The Chairman called for discussion. Mr. Shannon asked if Mr. Black was willing to do this within the dollars already agreed upon. Mr. Black went on record indicating that this is above and beyond the outline of the project because this information was to be provided prior to completion of the preliminary study. He suggested talking to the Commission about this once they have a final product. Mr. Shannon asked for the final report by February 10th, and Mr. Black was in agreement. Motion carried. Sheriff Don Rudnick questioned the potential of the cost factor involved in the next two weeks, and he did not feel Mr. Black should be requesting additional monies. Mr. Black stated that this is above and beyond the original engagement, and his firm is committed to finish the project regardless of what it takes.