07-01-2002 - Laserfiche WebLink

Commission Minutes--July 1, 2002 2464 is bringing up. He suggested that Mr. Iwen talk to the tax director in his r- office after the board votes on the issue before them today. At the call for the question and on roll call vote, the motion carried unanimously. 24. INFORMATION SERVICES, TechnologV plan review with NDACo Mark Johnson, Executive Director of the North Dakota Association of Counties, (NDACo) was present along with staff members Mike Abel, Terry Schmaltz and Joe Kramer to give an overview of the Information Technology Assessment completed by Mr. Schmaltz for Cass County Government. Numerous recommendations were made In the 35-page detailed report, including upgrading individual workstations to alleviate the problems associated with employees' computers locking up periodically, upgrading software licensing agreements (at a potential savings of approximately $90,000 if completed by July 31, 2002), network issues and data security, and replacement of the County's AS-400 in fiscal year 2003, with consideration being given to leasing or financing it over several years. Total project estimated costs to date are $260,783 in fiscal year 2002 and $640,239 in fiscal year 2003. County Auditor Michael Montplaisir said unanticipated reserves from 2001 would pay for Implementation of 2002 recommendations. Mr. Schmaltz said the July 2002 Cass County Technology Assessment is not meant to be a final report. He said it Is imperative that the Cass County Commission adopt a technology policy that provides an annual update to this plan and the means for integrating the plan into the budget cycle. .-. Mr. Wieland said Cass County has spent a lot of money on technology over the years because they know it is important. He appreciates the amount of work done on this study review by the NDACo and receiving the new recommendations for improvements. MOTION, passed Mr. Meyer moved and Mr. Wagner seconded to approve the following actions: On roll call vote, the motion carried unanimously. ,... 1) Accept the Information Technology Assessment as prepared by the North Dakota Association of Counties and commend the association for their efforts in preparing the assessment and in assisting Cass County over the past few months with technology issues; 2) Expand the county's technology committee by one person to include the Social Service Director, Kathy Hogan, or staff member of her choice; 3) Direct the technology committee to immediately consider and begin Implementing recommendations contained in the Information Technology Assessment including completing the software licensing upgrades for the workstations by July 31, 2002, drafting a request for proposals on the workstation hardware purchase and installation to be completed in FY 2002, and drafting a request for proposals on AS400 replacement for FY 2003; 4) Direct the County Auditor to recommend necessary budget revisions for the FY 2002 implementation costs at the September 3, 2002 commission meeting, with the funding to come from reserves carried over from 2001.