07-09-2001 - Laserfiche WebLink

Commission Minutes--July 9,2001 2310 Mr. Brent supports Concept #2. He said with the information being discussed with clients, each r- employee needs to have privacy and needs their own office. The plan would expand their file room and with the other plan, the file room would be used as an office and the files would be out in the open. Mr. Wieland discussed some changes to Concept #1. He suggested inserting a wall across the alcove which would provide an enclosed space for files and a door off the hallway in orderto use the conference room for larger groups. He feels with the changes, this plan will work. MOTION, passed Mrs. Schneider moved and Mr. Wieland seconded to adopt Concept #1 with the revisions suggested by Mr. Wieland and to move forward with the construction project to remodel the 4th floor of the Cass County Annex. Discussion: Mr. Meyer does not support this concept and said confidential files should not be out in the open. He is concerned that one department is being pitted against another department for space needs. Mr. Wagner said the commission has to identify needs for each department and live within those needs. Mrs. Sorum said everyone needs their own office and files in the open would not be appropriate. On roll call vote, the motion carried with three members voting "Aye" and Mr. Meyer and Mrs. Sorum voting "No". ,--27. VOUCHERS, Aooroved MOTION, passed Mr. Wieland moved and Mrs. Sorum seconded to approve Voucher No. 154,196 through No. 154,604. On roll call vote, the motion carried unanimously. 28. MEETING UPDATES; PRELIMINARY BUDGET; MIDA BOND ISSUES; PARKING LOT PROJECTS; JAIL STAFFING MEETING, Committee reoorts Commissioners reported on meetings they have attended in the past two weeks, as well as upcoming meetings. Mr. Montplaisir said the preliminary budget process will begin soon and asked commissioners to set aside the week of August 13th to review budgets with departments. He said the first budget hearing is scheduled for August 20th. ,r- Mr. Montplaisir said he received an inquiry regarding a MIDA bond issue from the Diocese of Fargo for their new high school. Due to the county's limit of $10 million in total bank qualified issues, the request would have to be done in two years instead of one year. The Diocese has asked if the fee the county charges for MIDA bond issuance could be negotiated. The county currently charges 1 % ofthe bond issue up to a maximum of $1 0,000. With the bond issue being done over two years, the total fee would be $20,000. Commissioners were in agreement that the second issue may be reduced to $5,000. County Coordinator Bonnie Johnson said bids are due this week for parking lot projects at the Annex and Highway Department.