06-18-2001 - Laserfiche WebLink

Personnel Overview Committee--June 18,2001 1 PERSONNEL OVERVIEW COMMITTEE JUNE 18,2001 -- 1. MEETING TO ORDER A meeting of the Personnel Overview Committee was called to order by County Commission Chair, John Meyer, at 1 :00 PM on June 18, 2001, in the Commission Room, Cass County Courthouse. The following members were present: John Meyer, Scott Wagner, Robyn Sorum, Donna Schneider, Alon Wieland, Keith Berndt, Kathy Hogan, Kathy Ziegelmann, Birch Burdick, Don Rudnick, Bonnie Johnson, Diane Miller, Char Aberle and Greg McDonald. The following member was absent: Michael Montplaisir. Also present were jail transition team members Michele Boucher, Linda Skogen, Kelly Perez and Carlos Perez. 2. RECLASSIFICATION REQUESTS, Recommendations from Fox Lawson ratified The recommendations on six reclassification requests were received from Fox Lawson. They recommended that three positions be changed and three positions remain at the same paygrade. MOTION, passed Mrs. Hogan moved and Mr. Burdick seconded to accept the recommendations of Fox Lawson that the C44 Accountant, B21 Principal Secretary and B23 Administrative Assistant (all in the Auditor's Office) remain the same; and that the A13 Senior Clerk (Auditor) be changed to B21 Accounting Tech I, the A 13 Senior Clerk (States Attorney) be changed to B21 Restitution Secretary and the B21 Principal Secretary (Personnel) be changed to B22 Human Resources Technician. Motion carried -- unanimously. 3. CONSIDER ANNUAL REQUESTS FOR NEW JAIL POSITIONS Mrs. Johnson said according to Personnel Policy Section 7.00, annual requests for new positions must be submitted by June 1 st for review by the Personnel Overview Committee. She said eleven new Position Analysis Questionnaries (PAQ) were submitted for the new jail positions. Mrs. Hogan asked how the positions fit into the organizational chart for the Sheriff's Department. She suggested the Sheriff submit this along with the PAQs to Fox Lawson. Mr. Wieland said that if the committee decides to forward all the PAQs, this does not meet that all the positions will be filled. Mrs. Johnson said that the positions could be graded first and then decisions be made at budget time as to what positions will be filled for the next year; or the committee may wait until after the budget review to see which positions will be filled and then send the PAQs for review. Mr. Rudnick said if the committee waits until after the budget review, this would create delays in the hiring process. MOTION, passed Mrs. Sorum moved and Mr. Rudnick seconded to send the new PAQs for eleven positions in the jail along with an organizational chart to Fox Lawson for review. Motion carried unanimously. 4. COUNTY COMMISSION POLICY 14.02 ON VOTING PROXY, Reviewed - Mrs. Johnson said this issue was brought up at the last committee meeting. She said Commission Policy Manual Section 14.02, County Standing Committees Procedure, outlines procedures for standing committees. She drafted a section to address proxy voting that states if any standing committee member is unable to attend a meeting, that he or she may designate a proxy with full voting rights. In order to do this, the member must contact the County Coordinator in advance of the meeting in order for the proxy to have full voting rights.