07-21-2014 - Laserfiche WebLink

Commission Minutes—July 21, 2014 4330 provide all information automatically without staff intervention 24/7. Discussion: Mrs. Scherling asked about the term of the contract with Securus. Captain Frobig said it runs through September 2015. Mrs. Scherling asked about the reduction in calls answered by a staff person. Captain Frobig said the general published phone number will be part of the automated system—staff will still receive calls to their direct lines. Mr. Bennett suggested the focus be on reducing the cost of inmate call rates. Sheriff Laney said his office is not in the phone business to make money; however, the county needs to be able to track and record inmate phone calls, which costs money to administer. Sheriff Laney said dollars that are generated go back into programs for the inmates; otherwise, the costs for the programs would need to be paid through the general fund. On roll call vote, the motion carried unanimously. 9. SHERIFF'S OFFICE, Joint powers agreement with Minnesota Department of Corrections Captain Frobig discussed a joint powers agreement between the Cass County Sheriff's Office and Minnesota Department of Corrections (DOC) to provide security coverage for DOC inmates on warrant status that need in-patient care at hospitals in Fargo, North Dakota. Cass County will be paid $47 per hour per deputy for the service. He said the agreement formalizes a process that is already in place. Mrs. Scherling asked if Prairie St. John's would fall under this agreement. Captain Frobig was unsure and said he will find the answer to the question. MOTION, passed Mr. Vanyo moved and Mrs. Scherling seconded to authorize the chairman to sign the Joint Powers Agreement for FY15-FY16 for security coverage to be provided by the Cass County Sheriffs Office for Minnesota Department of Corrections offenders on warrant status that require in- patient care at Fargo, North Dakota hospitals. On roll call vote, the motion carried unanimously. 10. INFORMATION TECHNOLOGY, Contract approved with Pro-West & Associates for tax parcel fabric migration services Terry Schmaltz, Information Technology Director, and Kay Anderson, GIS Coordinator, were present to discuss a contract for GIS consulting services with Pro-West & Associates, Inc. Mrs. Anderson said the services provided by Pro-West will migrate existing tax parcel data including parcel fabric, a new method to manage parcel information, to an integrated model. The cost for the service is included in the 2014 budget and will assist to reduce errors and increase work flow. The project will involve a pilot area phase, migration phase and programming services to transfer the data and integrate it with existing processes. MOTION, passed Mr. Bennett moved and Mrs. Scherling seconded to authorize the chairman to sign a contract with Pro-West & Associates, Inc. in the amount of$16,026.88 for tax parcel fabric migration services. On roll call vote, the motion carried unanimously.