07-21-2014 - Laserfiche WebLink

Commission Minutes—July 21, 2014 4331 11. COURTHOUSE FURNITURE ASSESSMENT Keith Berndt, County Administrator, said a furniture assessment with cost estimates was recently completed for county offices in the Courthouse and Extension Office in the Annex basement. The total cost to replace all of the furniture is around $1 million. He is asking the board for guidance on how to proceed as he prepares the budget for next year. The project could be done in phases over several years or could be completed by department. Mr. Vanyo said he is inclined to complete the project over a number of years, but the dollar figure included each year would be dependent on the budget process. Mrs. Scherling said an entire department does not necessarily need to have all its furniture replaced at once, and suggested needs within each department be prioritized. Mr. Peterson prefers the phased approach and said some of the furniture could be custom built to save on costs. Mr. Peterson offered to help Mr. Berndt as he prepares the budget for next year. 12. FLOOD COSTS, Payment to FEMA to close out 2009 Flood Mitigation Assistance Project 1 Jason Benson, County Engineer, said the Federal Emergency Management Agency (FEMA) recently completed a final review of the 2009 Flood Mitigation Assistance (FMA) Project 1 grant, which found $36,957.11 worth of ineligible expenses. He said in order to close out this project grant, the county portion of $31,880.54 (85% cost share) needs to be paid to FEMA. Mr. Benson said another FMA project and Hazard Mitigation Grant Program (HMGP) project from 2009 are also being reviewed. MOTION, passed Mr. Bennett moved and Mr. Vanyo seconded to approve payment to FEMA in the amount of $31,880.54 to close out the 2009 Flood Mitigation Assistance (FMA) Project 1. On roll call vote, the motion carried unanimously. 13. FLOOD CONTROL, State Water Commission payment to City of Fargo approved During the last three legislative sessions, the state legislature approved a total of $175 million to be spent on flood control costs. This is the 29th request from the City of Fargo. Michael Montplaisir, County Auditor, said the reimbursement claim in the amount of $954,193 is the local match on costs for dike work and home purchases in the River Drive South and Rose Creek neighborhoods. MOTION, passed Mr. Vanyo moved and Mrs. Scherling seconded to authorize the chairman to sign the approval letter for the State Water Commission to distribute funds in the amount of $954,193 to the City of Fargo pursuant to the terms and conditions of Senate Bill 2020. On roll call vote, the motion carried unanimously. 14. VOUCHERS, Approved MOTION, passed Mr. Bennett moved and Mrs. Scherling seconded to approve Voucher No. 279,592 through Voucher No. 279,965. On roll call vote, the motion carried unanimously.