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Commission Minutes—May 5, 2014 4293 MOTION, passed Mr. Vanyo moved and Mr. Peterson seconded to authorize the County Auditor to pay outside agencies the remaining 3% cost share from the 2009 flood in the amount of $42,378.91 with dollars from the 2010 Flood Fund through ACH deposit or check. On roll call vote, the motion carried unanimously. 10. FLOOD COSTS, Payment for clay borrow pit used in 2010 flood Jason Benson, County Engineer, said during the 2010 spring flood, an immediate source of clay was needed for an emergency levee in Round Hill Subdivision and Cass County Highway 81 neighborhoods. The county contracted with Dr. James Carlson to use his property south of 88th Avenue South and east of 25th Street South. The intent was to pay for the clay or replace the borrow material. After the flood, the clay was used to complete permanent levees. He has been in discussions with Dr. Carlson and in lieu of replacing the clay an offer of $5 per cubic yard was made and agreed to by Dr. Carlson ($100,000 based on 20,000 cubic yards used). Mr. Benson believes this is a fair agreement in order to settle the issue with the property owner. MOTION, passed Mr. Bennett moved and Mrs. Scherling seconded to authorize the chairman to sign a contract with Dr. James Carlson for payment in the amount of $100,000 for the clay borrow pit located at 88th Avenue South used during the 2010 spring flood. On roll call vote, the motion carried unanimously. 11. COUNTY SPACE ANALYSIS AND FEASIBILITY STUDY, Foss Architects and Kimme Associates selected to conduct study Mr. Berndt said the county solicited Request for Proposals (RFP) to conduct a space analysis and feasibility study for future space needs of the Sheriff's Office (juvenile detention, alternative sentencing, and patrol/investigation office space). Four architectural firms submitted proposals, and interviews were held on May 2nd by a selection committee made up of members from the Building Committee. The committee recommends Foss Architecture / Kimme & Associates be hired to complete the study. Mr. Peterson said Dennis Kimme knows the county history because he conducted the last space analysis in 2009. Mr. Berndt said the deciding factor was the level of experience offered by Mr. Kimme. MOTION, passed Mr. Peterson moved and Mr. Vanyo seconded to approve the selection of Foss Architects and Kimme & Associates to complete the space analysis and feasibility study and direct the county administrator to conduct contract and fee negotiations. Discussion: Mr. Bennett said since the juvenile detention space is under consideration, he asked about the population of juveniles housed at the Cass County Jail. Captain Judy Tollefson said the daily average is 5 to 6 inmates. She said issues exist with the location at the jail, and a more appropriate setting for juveniles is needed. Motion carried. 12. FLOOD DIVERSION MONTHLY BILLING, Approved Mr. Berndt discussed the billing from the FM Diversion Board of Authority for the month of April, 2014. The major expenses are the county's share for consulting services and land acquisition.