e. Permits for raffle-High Plains Regional Rendezvous; Youth Comm; El Zagal Escort Motor Patrol

Original High Plains Regional Rendezvous Association shall remove them from office. The Board of Directors shall then appoint a replacement until the general assembly elects an individual to complete the term. 3.The Scribe/Purser shall maintain minutes of all meetings of the Board of Directors and the general assembly,and record all motions and votes. Should the Scribe/Purser be unable to attend the meeting,the Chairman shall appoint a designate to take the minutes. All notes shall be immediately forwarded to the Scribe/Purser for transcription. All records of previous meetings shall be made available to any member of the HPRR,with the exception of those minutes taken at closed meetings of the Board of Directors until such time as the matters discussed therein have been resolved. The minutes of closed meetings shall be made available to any member of the Chiefs' Council and the Board of Directors. 4.The Scribe/Purser shall be responsible for mailing the minutes of the Board of Director's meetings to all Board members and all members of the Chiefs' Council within 30 days after the meeting. 5.All expenses incurred by the Scribe/Purser directly related to the OHPRRA shall be presented to the current BooshwayI,with receipts, for reimbursement from OHPRRA funds. 6.The Scribe/Purser shall file a financial report for each rendezvous and make it available within 60 days of the receipt of the Booshway's final report and funds,with copies sent to all Board members. The Scribe/Purser shall post the financial report of the previous year's rendezvous where it can be viewed by all attending the current HPRR. 7.The Scribe/Purser shall be bonded. Bonding shall be paid by the OHPRRA. 8.The Scribe/Purser shall open and operate a checking account bearing the name "Original High Plains Regional Rendezvous Association". The Scribe/Purser shall maintain,and provide upon request to the Booshway,Board of Directors and Chiefs' Council,copies of all monthly statements,checks,money orders,notes, drafts,and accurate listing of all cash received or expended by the rendezvous. ARTICLE VII NOMINATIONS Section 1.Any HPRR member shall be allowed to be considered for Booshway. Prior to being nominated, a Booshway candidate shall present themselves to the Chiefs' Council at a designated time and meeting. ARTICLE VIII GEOGRAPHICAL STATUS The states in which the HPRR shall be held are North Dakota, South Dakota,Nebraska,Kansas and Minnesota. Section 1. Should another state desire to become part of the HP,they must be accepted by the simple majority vote of the General Assembly,and must wait a minimum of four years to be eligible to bid". Section 2. Rotation sequence:Kansas,North Dakota, South Dakota,Nebraska,Minnesota. Should a state miss its turn to bid,that state shall go to the end of the rotation,and the remaining states shall move up in the rotation. ARTICLE IX AMENDMENTS Section 1. 1.All proposed amendments shall be submitted to a member of the Chiefs' Council. The Chiefs' Council shall receive,review and then submit the amendment to the Board of Directors. 2.The Board of Directors shall acknowledge receipt of the amendment,and send a written opinion to the author of the amendment within 30 days of the receipt of that proposed amendment. 3.The Board of Directors shall vote on amendment(s)at its annual meeting,where simple majority shall dictate the outcome. Should a quorum not be present at the annual meeting,at the discretion of the Chairman, a letter ballot shall be sent out to the Board of Directors,who shall then post all changes prior to Tuesday's meeting to be voted on Thursday meeting without discussion in its entirety by general assembly. Current Constitution&Bylaws Last Updated: 12/31/2012 6:39:00 PM