11-18-2013 - Laserfiche WebLink

Commission Minutes November 18, 2013 4230 Keith Berndt, Cass County Administrator, said the human resource expertise provided by AFG has been beneficial to the county over the last year. Birch Burdick, State's Attorney, said his office has also worked with AFG regarding human resource issues. MOTION, passed Mr. Peterson moved and Mrs. Scherling seconded to authorize the chairman to sign a contract with Associated Financial Group for professional services for 2014 in the amount of $20,000. Discussion: Mrs. Scherling asked about wellness programs for 2014. Mr. Montplaisir said the wellness committee has discussed offering a new walking program to tentatively begin in January with the goal to participate in the 5K during the Fargo marathon. He said the county currently is in compliance with the Affordable Care Act (ACA), and with the ever changing requirements associated with the ACA, the knowledge provided by AFG regarding health insurance issues is invaluable. On roll call vote, the motion carried unanimously. 9. PERSONNEL POLICY, Revised for electronic communication devices Terry Schmaltz, Information Technology Director, was present. He said county policies regarding electronic communication devices have not been updated for several years. He drafted Personnel Policy Section 8.00, Appropriate Use of Electronic Communication Devices and Services and Section 8.10, Appropriate Use of Personal Mobile Devices in the Workplace. He said both policies have been reviewed and approved by department heads at their meeting last month. Mr. Schmaltz said Section 8.00 combines five current policies into one document, and will replace Section 2.70 Computer Usage; Section 3.10 Personal Communication, Phone, Email and Voicemail; 3.20 Cellular Phones; Section 3.30 Internet Usage; and Section 3.40 Employee Email Usage. Mr. Schmaltz said Section 8.10 addresses the use of personal devices in the workplace, and defines the use of personal smart phones with the county email system through Office 365. MOTION, passed Mr. Pawluk moved and Mrs. Scherling seconded to adopt Personnel Policy Section 8.00, Appropriate Use of Electronic Communication Devices and Services, and Section 8.10, Appropriate Use of Personal Mobile Devices in the Workplace. On roll call vote, the motion carried unanimously. 10. FLOOD CONTROL, State Water Commission payment to FM Diversion approved During the last two legislative sessions, the state legislature approved a total of $75 million to be spent on flood control costs. Mr. Montplaisir said this is the first request from the FM Diversion Authority. The reimbursement claim in the amount of $18,600 is the local match for land costs associated with a home buyout in Oxbow. MOTION, passed Mr. Vanyo moved and Mr. Pawluk seconded to authorize the chairman to sign the approval letter for the State Water Commission to distribute funds in the amount of $18,600 to the FM Diversion Authority pursuant to the terms and conditions of Senate Bill 2020. On roll call vote, the motion carried unanimously.