4. Personnel policy revision-electronic communication devices

Pfor VS Pal ►C CASS COUNTY PERSONNEL POLICY MANUAL 8.00 SUBJECT: Appropriate use of Electronic Communication Devices and Services EFFECTIVE DATE: Page 1 of 3 1. Introduction The purpose of this policy is to define the standards, procedures and restrictions for the use of Electronic Communication Devices and Services (ECD's) within the Cass County network. Cass County provides ECD's and the information technology (IT) infrastructure designed to facilitate official communications among County employees, state government and other official business contacts. Electronic communication devices include County provided desk telephones, cell phones, smartphones, all computer and network related hardware, fax and copy machines, cameras, printers, scanners and other peripheral devices. Electronic communication services include phone systems with local and long distance services, E -Mail, voicemail, instant messaging and cell phone calling plans. Access to network services include network file storage, cloud services and access to the Internet. These devices and services are connected to the County's IT infrastructure and public scrutiny and /or disclosure of usage must not damage the reputation of Cass County Government or unnecessarily affect or jeopardize the integrity of the IT infrastructure. This policy outlines the appropriate use of ECDs and applies to all full -time, part-time, interns, seasonal employees of Cass County, contractors and other government and business contacts utilizing ECDs and the IT Infrastructure. The appropriate use of ECD's and services, including Internet access are effective 24/7, there are no exceptions for after hours, lunch or break periods. 2. Appropriate Use Cass County Government owned ECDs are provided for the primary purpose of conducting official County business, however, users may be permitted to utilize ECDs for personal use if in compliance with the following terms of this policy: a. Does not interfere with the performance of the user's public duties. b. Is of nominal cost or value. c. Does not create the appearance of impropriety. d. Not to be used for political or personal gain. e. Is reasonable in time, duration, and frequency. f. Makes minimal use of hardware, software and network resources.