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.10141 MINTINa ea. rzns8 u.ro <br />PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS <br />OF CASS COUNTY, NORTH DAKOTA <br />Administrative Assistant Scott Krueger stated that the Commission discussed personnel policy and <br />procedures some time ago, and he introduced Mr. Bob Black from Eide Helmeke Company. Mr. Black <br />proposed to review the County's personnel policies in the area of compliance with State and Federal laws <br />at a cost to the County of $3,000 plus expenses, if incurred. Mr. Larson moved and Mrs. Stanton seconded <br />to authorize the firm of Eide Helmeke to conduct a personnel policy and procedures review at a cost not <br />to exceed $3,000, with the understanding that the Commission would receive a recommendation on whether or <br />not a Personnel Director is needed for Cass County. On roll call vote, the motion carried unanimously. <br />The Commission asked how soon the report could be completed, and Mr. Black indicated that it would be no <br />later than July 30, 1987. <br />Mr. Larson moved and Mrs. Stanton seconded to approve the Commission Salary Committee Recommendation <br />Version 2 for 1987 elected officials and department head salary increases, retroactive to January 1, <br />1987. On roll call vote, the motion carried unanimously. <br />Mrs. Stanton moved and Mr. Larson seconded to receive and file the Indemnity Bond on Lost Instrument <br />for Hilber Chemical Company, and authorize the County Auditor to issue a duplicate check. On roll call <br />vote, the motion carried unanimously. <br />A letter was received from the Office of Management and Budget stating that the Cass County Housing <br />grant applications for Community Development Block Grant funds was denied. <br />The Chairman will respond to correspondence from the "Hotline" Coordinator regarding on -call service <br />by the staff of the Social Services' Community Survival Program. <br />The Chairman will respond to concerns by certain County employees regarding the proposed change in <br />the Personnel Policy Manual on the date of pay day. <br />On motion by Mr. Larson and seconded by Mrs. Stanton, the meeting was adjourned. <br />REGULAR MEETING OF CASS COUNTY BOARD OF COMMISSIONERS <br />JUNE 23, 1987 <br />Chairman Alon Wieland called the to order with all members present as follows: Jeannette <br />Stanton, Don Eckert, Oscar Sondrall, Ray Larson and Alon Wieland. <br />Mr. Larson moved and Mrs. Stanton seconded that the minutes of the previous meeting be approved as <br />written. Motion carried. <br />Following the request of Mr. Rudy Radke, Extension Agent, Mr. Eckert moved and Mrs. Stanton seconded <br />to approve the part -time position for Evelyn Elliott at Pay Grade 3 in the amount of $5.00 per hour at 18 <br />hours a week. On roll call vote, the motion carried unanimously. <br />Mr. Richard Offutt, Data Processing, presented a new payroll system that was outlined in the Data <br />Processing Long -Range Plan to be purchased in the year 1987. He recommended that the payroll system that <br />had been previously reviewed from the Business Records Corporation located in St. Cloud, Minnesota, would <br />accommodate the needs for Cass County's payroll. The cost would be $6,500.00. <br />Mrs. Stanton moved and Mr. Larson seconded to approve the purchase of the new payroll system in the <br />amount of $6,500.00 plus $600.00 for three people to travel and attend a three-day training session in <br />St. Cloud, Minnesota. On roll call vote, the motion carried unanimously. <br />Mr. Garylle Stewart, Attorney for Horvick Enterprises, presented a Resolution and a Quit Claim Deed <br />to release the property from the December, 1981, mortgage in connection with industrial development bond <br />financing of property for Horvick Enterprises. <br />Following his recommendation, Mr. Larson moved and Mrs. Stanton seconded to adopt the RESOLUTION OF <br />COUNTY COMMISSIONERS for the release of the property from the County occupied by Horvick Enterprises; and <br />also for the Chairman and the Auditor to sign the Quit Claim Deed. On roll call vote, the motion carried <br />unanimously. <br />A final presentation on the personnel policy update was presented by Administrative Assistant Scott <br />Krueger which includes the following: <br />1. Mrs. Stanton moved and Mr. Larson seconded to adopt the amendment provided in Section 3.1 that <br />the Sheriff's Department will work on a 171 hour 28 day schedule. On roll call vote, the motion carried <br />unanimously. <br />2. Mr. Larson moved and Mrs. Stanton seconded to adopt the amendment provided in Section 3.3 that <br />payday is on the last day of each month. If the last day falls on a weekend or holiday, the preceeding <br />work day shall be payday effective January, 1988. Effective July, 1987, payday will move one day forward <br />each month until the proper day is obtained. On roll call vote, the motion carried unanimously. <br />3. Mrs. Stanton moved and Mr. Larson seconded to adopt the amendment provided in Section 2.3 <br />regarding the hiring procedure as outlined: <br />a. Elected officials and department heads shall obtain Commission approval to fill or create a <br />position. <br />b. Vacancies for jobs paying over twenty thousand dollars, shall be advertised in the official <br />County Newspaper. <br />c. All vacancies shall be listed with ND Job Service. <br />On roll call vote, the motion carried unanimously. <br />Eide Helmeke firm <br />auth. to conduct <br />personnel policy <br />procedures revie <br />Salaries of electe <br />officials /dept. he <br />approved for 1987 <br />Lost Instr. Bond f <br />Hilber Chem. Co. <br />OMB corres. on <br />housing grant appl <br />Corres. on Soc. Se <br />Comm. Surv. Prgm. <br />Co. employees expr <br />concern over chang <br />on date of payday <br />Ext. Office <br />part-time position <br />approved <br />Co. to purchase <br />new IBM payroll sy: <br />MIDA Bonds for <br />Horvick Enterprise: <br />Personnel Policy <br />update <br />