08-21-1990 Minutes - Laserfiche WebLink

ROAD DEPARTMENT MEETING AUGUST 21, 1990, 1:30 PM 1. INFORMATIONAL MEETING An informal meeting was set for this date and time for a progress review of the County Road Department's 1990 work plan. All Commissioners were present as follows: Gene Shannon, Sharon "Pepper" Toussaint, Don Eckert, Oscar Sondrall, and Alon Wieland. Also present were States Attorney Robert Hoy, County Engineer Don Richards and Road Superintendent Steve Grindberg. 2. HARWOOD BRIDGE Condemnation proceedings will be necessary to obtain necessary right of way for construction of the bridge east of Harwood, according to Don Richards. The City of Harwood wrote a letter about their concerns on the new bridge. Don Richards suggested meeting with the city council. He said he talked with the Harwood City Auditor about signs and possibly a flashing light signal for the school. Mr. Shannon asked him to put this in a letter. He also asked Mr. Richards to write a letter to the Harwood City Council initiating a meeting with them at their next regular council meeting, and to keep the Commission posted. 3. CONTRACTOR'S PAYMENTS Don Richards asked the Commission to review policy on paying bills to contractors for work done and to discuss it with the county accountant. When the county owes a contractor a large amount of money, Mr. Richards thought the County should pay these rather than waiting for the regular bill payment cycle at the end of each month. Mr. Wieland thought contractors had this built into their contracts, and Mr. Shannon suggested including the county's bill paying policy in construction contracts. Until further action, warrants will continue to be handled with the regular payment of bills the first of each month. 4. PROJECT REVIEW Don Richards said the County has made good head -way on projects since the beginning of the 10 mill levy. He said 14 bridges were done this year. 5. RAILROAD CROSSING SIGNAL UPGRADES Don Richards recommended that the county participate with the federal government for funding five locations on FAS routes for upgrading railroad crossing signals at an estimated cost of 10 or $28,000, to Cass County. Steve Grindberg said one other location, on County Road 3, will be upgraded on the basis of the federal government paying 97% and the County share being 3 Mr. Richards recommended that the county participate and said it would not be necessary to budget the county share until 1992 because work will not start until the fall of 1991. 6. CORRESPONDENCE RELATING TO ROAD DEPARTMENT Mr. Shannon said the Commission has recently received and filed several letters pertaining to the Road Department. He requested input from the Engineer and other Commissioners.