3. Buildings and grounds projects

CASS coUNTY- ll\,VEI;NMENT ..I..i H >_>_ _>_ ______ ______~ County Coordinator Bllllni,' Jtlhn~t-'ll H,,). 2 '\l'() MEMO TO: Cass County Commission Bonnie JOhnson-~ FROM: DATE: December 26, 2006 SUBJECT: TWO ANNEX BUILDINGS AND GROUNDS PROPOSALS 1) As you may recall from an earlier Sheriff's Rotational meeting, I learned the security system at the Juvenile Detention Center is the original system and has not operated well for several years. I am not sure if the Sheriff's Office has budgeted for replacement of the system in previous years, however, both Glenn Ellingsberg and I budgeted funds in 2007. The Commission chose to delete the funds from the Sheriff's budget but kept the funds in Buildings and Grounds. At the time of the budget sessions, I was having difficulty locating vendors who would travel to Cass County to review the situation and provide bids for the eleven-bed facility. Most security vendors consider this a small project and simply are not interested, There are no local security hardware/software vendors. During a recent jail visit with our current security vendor, Accurate Controls, I asked them to take a little time to review the project at the Juvenile Detention Center. They agreed to do so, and submitted a bid for $123,600. Since this was over my budget, I discussed this with board members and sheriff's staff at the December rotational meeting. Since that meeting, I have had an opportunity to discuss the proposal in greater detail with Birch Burdick, Glenn Ellingsberg, Mike Montplaisir and Chairman Scott Wagner. There is a consensus that the security upgrade is needed in the facility for the safety of the staff and the security of those who are detained. I would request authorization to move $100,000 in funds from the new employee line item at the Jail to the Annex operational budget for the purpose of replacing the outdated security system. The existing sales tax fund will be used to reimburse the Jail employee fund as allowed by Ordinance #1999-1 for "operation of a county jail". 2) On December 19th, the heating coil began leaking at air handler #1 at the Cass County Annex. As you can see from the enclosed invoice, the 40-year old cast iron header began leaking small amounts of fluid. The invoice goes on to say that no repairs were made but that Cass County would keep a close eye on the leak. I chose not to make repairs on the heating coil because the cost would be 211 NlI1th :-;tft'l't Stluth substantial and the cooling coil is in the same condition. The life cycle of an air Fargu, Nllrth I \ILlla )~108 handling unit is about 20 years, however, because the county takes great care of its equipment, our shelf life is much longer as evidenced by this equipment. (l1!>~+I.'j;.\1 1-':1\: 7,'1.2t)r(1\'2l' .-,..._.,....,""'.~,