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EMPLOYEE BENEFIT PROGRAMS Usage and Rollover <br />Employees will not be “advanced” annual leave, which means that at no time may employees use annual leave before it has accrued. Any time off taken in excess of an employee’s accrual <br />balance will be considered unpaid time off, and may be subject to discipline if misused. <br /> Annual leave is paid at the employee’s base pay rate at the time of absence. It does not include overtime or any special forms of compensation such as incentives, commissions, bonuses, or shift differentials. <br /> <br />In the event that available annual leave is not used by the end of the calendar year, employees may carry up to 240 hours of unused time forward into the next calendar year. Any unused time beyond 240 hours will be forfeited on January 15th of the following calendar year. Except in the event of extreme hardship or emergency, and with advance approval from the <br />Department Head, employees may be allowed to carry over additional amounts, but any <br />additional amount above 240 hours must be used within 90 days. To schedule annual leave, employees should request approval in advance from their supervisors. All departments must be appropriately staffed to meet the needs of Cass <br />County’s customers and clients. This means that annual leave may not be granted in all <br />circumstances, and such requests will be approved or denied solely at the discretion of the employee’s supervisor, based upon current workloads, staffing levels, and the employee’s disciplinary status. <br />When one or more employees in the same area request annual leave for the same time periods <br />(for example, around popular vacation times such as summer or holidays), priority may be given to the employee whose request was submitted first. End of Employment <br />Employees who transfer departments may transfer annual leave. Years of service credit will <br />be for continuous years of employment with a break of less than one year. Upon the cessation of employment, employees are typically paid for unused annual leave that has been accrued through the last day of work. However, subject to any applicable state laws, <br />unused annual leave will not be paid out where an employee is employed for less than one <br />year, voluntarily resigns, and provides less than five days’ notice. While annual leave may be used during any resignation period, the employee’s last day of employment may not be annual leave. <br />LEAVE DONATION 311 <br />Effective Date: 01/01/2016 Employees can donate some of their accrued annual leave to a leave bank established by Cass County for employees who would otherwise need to take unpaid leave due to a serious health condition. All requests must be solicited through and approved by the Department Head. <br />Employees eligible to receive donated leave must have otherwise exhausted all paid leave and must either be suffering from a serious health condition, as defined under federal Family and <br />Medical Leave Act, or the employee’s spouse, parent, or child is suffering from a serious <br /> Cass County 18