06-01-2009 - Laserfiche WebLink

Commission Minutes-June 1, 2009 3520 Mr. Kimme thanked everyone involved in the process. Mr. Wagner thanked Mr. Kimme for his work and believes he collected the best information possible to prepare a plan for future space needs of the county. 8. COURTHOUSE WEST ADDITION, Refined designs requested; building options to be discussed during budget hearings Mr. Wagner said Cass County has been studying the space needs of the county and courts for a decade. The Building Committee meets monthly and at the last meeting, approved a recommendation that the commission move forward with designs on Option A (see below), realizing the board needs to discuss this during the budget process. Architect Rick Hoganson, Foss Architecture & Interiors, was present. He distributed cost estimates on three options for a west addition as follows: Option A is abuild-out to meet the program, including a basement garage; court holding; maintenance; commission and administration offices; information technology; electrical and mechanical space; jury courtrooms; and a skyway. The total cost estimate for this option is $14,650,140, which does not include renovation costs. Option B includes a basement garage; electrical and mechanical space; court holding; maintenance; and information technology. The total cost estimate is $10,940,700. Option C includes a basement garage; maintenance; and electrical and mechanical space. The total cost estimate is $8,548,470. Mr. Pawluk suggested permanent flood protection be part of the planning process. Mr. Wagner said the options include moving critical computer equipment and servers out of the basement and first floor to help flood-proof the building. Mr. Wagner said another on-going project is the Joint Public Safety Building, which the Building Committee will discuss at their next meeting. Judge Doug Herman was present and serves on the Building Committee. He commended Mr. Kimme and the services he provided during this process. Mr. Wagner said the original recommendation was for the board to move forward with schematic designs; however, given the commission must consider funding mechanisms during the budget process, he recommends moving forward on refined designs for Option A. MOTION, passed Mr. Wagner moved and Mr. Vanyo seconded to request the County Administrator to move forward with Foss Architects on refined designs for Option A; however, the Cass County Board of Commissioners may decide the county can only afford build-outs on Options B or C, which will be determined during the budget process. Discussion: Mr. Wagner said the board needs to look at financing options-either put the issue to a public vote or through their mill levy authority. Mr. Bennett said if the county waits to build an addition, project costs will continue to increase. Mrs. Sorum said the building needs to be considered during the overall budget process. On roll call vote, the motion carried unanimously.