2b. Courthouse west addition - Laserfiche WebLink

Building Committee-May 13, 2009 CASS COUNTY BUILDING COMMITTEE MAY 13, 2009-4:05 PM 1. MEETING TO ORDER Committee Chairman Scott Wagner called the Cass County Building Committee meeting to order on Wednesday, May 13, 2009, at 4:05 PM with the following members present: County Administrator Bonnie Johnson; County Auditor Michael Montplaisir; East Central Judicial District Judge Doug Herman; and County Commissioner Scott Wagner. County Commissioner Darrell Vanyo was absent. 2. MINUTES APPROVED MOTION, passed Judge Herman moved and Mrs. Johnson seconded that the minutes of the previous meeting be approved as written. Motion carried. 3. COUNTY RECORDER, Storage for books Mrs. Johnson said, in the past, county recorder books were stored in the basement on the north end of the Courthouse. As a result of the flood threat in March, the books were moved to the storage room on the Courthouse second floor. She received a request from the county recorder to keep the books on the second floor and felt the committee should consider the request. Jewel Spies, County Recorder, was present. She said access to the books is much simpler at the location on second floor. When they were stored in the basement, their office would have to call court security for permission to use the elevator because court inmate holding is located in the basement. Mrs. Johnson said if the books were to remain on second floor, the shelving from the basement storage room could be disassembled and installed upstairs, so no additional costs would be incurred. The committee took a tour of the storage area on second floor and returned to the meeting. MOTION, passed Mr. Montplaisir moved and Judge Herman seconded to permanently locate the county recorder books on the second floor of the Courthouse. Motion carried. Mrs. Johnson said the extra pieces of modular office furniture currently stored on second floor will be moved to the basement to make room for the shelves. She said the maintenance staff will be assigned to this project. 4. FOSS ARCHITECTURE, Update on cost estimates Mrs. Johnson will be meeting with Rick Hoganson on May 21St to finalize cost estimates for a west addition. She said Consultant Dennis Kimme will present his final report and provide cost estimates at the June 1St commission meeting. Mr. Wagner stressed the importance of having the necessary data available for the budget hearings and asked Mrs. Johnson to forward the cost estimates to committee members before the June 1St commission meeting for their review.