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North Dakota Department of Transportation Drivers License and Traffic Safety Division April 17, 2009 Francis G. Ziegler, P.E. Director John Hoeven Governor Mike Argall Cass County Sheriff's Office Post Office Box 488 Fargo, ND 58107-0488 TRAFFIC SAFETY CONTRACT FOR FY 2009 - PHSP4020905-OS-08 Enclosed is the contract that has been awarded to your agency. Make sure to read the entire document as some changes have been made. Also, review the key information below that pertains to your contract. Any missing requirements may delay processing or lead to a cancellation of the contract. 1. The contract must be signed by a person with contracting authority (e.g., city mayor; county commission chair). 2. A witness must sign to the left of the contractor's signature. 3. Return the ENTIRE contract, including Appendix A (Scope of Work). 4. A complete and executable copy of the contract will be mailed to you. 5. You must review the requirements listed on the enclosed Risk Management Appendix. 6. Include a copy of your current Certificate of Liability Insurance information with the signed contract; - If your agency is insured through the North Dakota Insurance Reserve Fund (state agencies) or is a political subdivision, we do not require you to submit insurance information now; however, you maybe asked for confirmation of coverage at a later date. 7. If your agency is not insured through North Dakota Insurance Reserve Fund, your insurance certificates must name the state as an additional insured and a waiver of subrogation must be provided. Key Notes: ^ Periodic desk and onsite monitoring by program managers are required. ^ Progress reports, if necessary, are required to be submitted prior to reimbursement. ^ Per OMB Circular A-133, Subpart B, §_.200; Non-federal entities that expend $500,000 or more in a year in federal awards shall have a single orprogram-specific audit conducted for that year. We look forward to the many safety benefits your program will provide to the state of North Dakota. If you have any questions, please call me at 328-2402. LORY HARSCHE -PROGRAM MANAGER 09:1m Enclosures 608 East Boulevard Avenue • Bismarck, North Dakota 58505-0700 Information: (701) 328-2600 • FAX: (701) 328-2435 • TTY: (701) 328-4156 • www.dot.nd.gov Please Drive Sober and Always Buckle Up