e. Court facilities improvement grant

4. Q Building Committee-October 8, 2008 2 COURTHOUSE THIRD FLOOR RE-USE PLAN UPDATE Mrs. Johnson said the order for modular furniture to fit-up the space on the Courthouse third floor will be finalized tomorrow. She said interior office layouts for the State's Attorney and Veteran's Service Offices will also be finalized and she plans to have total cost figures for the county commission to review at their next meeting. She said it will take six to eight weeks for the product to arrive once it has been ordered. COURT FACILITIES IMPROVEMENT GRANT APPLICATION Mr. Wagner said the building committee needs to discuss if the county should apply for funding through the court facilities improvement grant process. Last year, the county chose to pass on the round of grants for 2008 because the county might be in a better position to move forward on a new addition in 2009. He asked committee members for their thoughts on submitting an application for next year. Mr. Vanyo suggested waiting to apply, unless there is an immediate need. He said once a decision is made on a west addition the county could consider submitting a larger grant request. Mrs. Johnson said no court improvement projects are scheduled for 2009 and the grant application requires a detailed explanation of planned projects. Judge Herman believes the best option is to hold off on a request and he asked when the county submits a request, if the allocation will be for court-related expenses associated with a new addition. Mr. Wagner said this would be the plan when applying for future grant funds. Committee members agreed to forego submitting a request for grant funding in 2009. The county commission would need to formally approve the decision not to apply and authorize to send a letter to the Court Facilities Improvement Advisory Committee. MOTION, passed Mr. Montplaisir moved and Judge Herman seconded to forego requesting grant funds from the Court Facilities Improvement Advisory Committee in 2009 and to send a letter to committee informing them of the decision not to submit an application next year. Motion carried. 6. NEXT MEETING The next meeting will be held Wednesday, November 12th at 4:00 PM. 7. ADJOURNMENT MOTION, passed On motion by Mr. Montplaisir, seconded by Mrs. Johnson, and all voting in favor, the meeting was adjourned at 4:35 PM. Minutes prepared by Heather Worden, Administrative Assistant