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CASS COUNTY COMMISSION POLICY MANUAL 14.09 SUBJECT: COUNTY FEES Page 3 of 4 excludina the initial hour. for excising confidential or closed material under section (NDCC) 44-04-18.10. If the entity is not authorized to use the fees to cover the cost of providing or mailina the coPY. or both. or if a coPY machine is not readily available. the entity may make arranaements for the coPY to be provided or mailed. or both. by another entity. public or private, and the requester shall pay the fee to that other entity. This subsection does not apply to copies of public records for which a different fee is specifically provided by law. Access to electronically stored records is free if the records are recoverable without the use of a computer backup. If a request is made for access to a record on a backup. or for a coPy of an electronically stored record, in addition to the charge in this section. the public entity may charae a reasonable fee for providing the copies, includina costs attributable to the use of information technology resources. Except as provided in this subsection. nothing in this section requires a public entity to create or compile a record that does not exist. Access to an electronically stored record under this section. or a coPy thereof. must be provided at the requester's option in either a printed document or throuah any other available medium. A computer file is not an available medium if no means exist to separate or prevent the disclosure of any closed or confidential information contained in that file. Except as reasonably necessary to reveal the oraanization of data contained in an electronically stored record. a public entity is not required to provide an electronically stored record in a different structure, format, or oraanization. This section does not require a public entity to provide a requester with access to a computer terminaL" NDCC 44-04-18.1 Public employee personal. medical, and employee assistance records- Confidentiality - Personal information maintained by state entities "1. Any record of a public employee's medical treatment or use of any employee assistance program is not to become part of that employee's personnel record and is confidential and. except as otherwise authorized by law. may not be used or disclosed without the written authorization of the employee. As used in this section. the term "public employee" includes any individual who has applied for employment, is employed. or has been employed by a public entity. 2. Except as otherwise specifically provided by law, personal information regardina a public employee contained in an employee's personnel record or given to the state or a political subdivision by the employee in the course of the employment is exempt. As used in this section. "personal information" means a person's home address; home telephone number: photoaraph; medical information; motor vehicle operator's identification number: payroll deduction information; the name. address.