2. Courthouse third floor re-use recommendations

Building Committee-August 20, 2008 3 paperless court, but this process will not be completed for another four or five years. Mr. Montplaisir said his office as well as several other county offices also use Record Keepers and pay a monthly fee for their services. Mr. Montplaisir said the 2009 budget includes funds to install a rolling file system in Treasurer's vault, which will allow marriage licenses to be moved from the second floor. He asked Mr. Olson if they have considered a different filing system for this location. Mr. Olson said rolling file systems work well, but are expensive and weight restrictions may be an issue. 5. COURTHOUSE THIRD FLOOR, Re-use plan and cost estimates discussed; recommendation to be forwarded to county commission Re-use plan The re-use plan for the Courthouse third floor includes space to relocate the State's Attorney and Veterans Service Offices, as well as file storage for the Clerk of Court. Mr. Burdick asked how long the Clerk of Court would use the space on third floor. Mr. Kimme said considering the process involved with a new building addition, a three-year time frame was intended for the re-use plan. Mr. Burdick said if, in the future, their office hires an additional file clerk, the space could be used for their filing system; however, he is less concerned about the Clerk using the space considering the three-year time period. Cost estimates Mrs. Johnson received estimates from Christianson's Business Furniture and Business Essentials to fit up the space on third floor. She said since the intention for the space is temporary and not a total remodel, she received information on the cost for temporary walls and work stations. Christianson's Business Furniture provided two options: 1) moveable walls by LifeSPACE at a cost of $48,250 and installation costs of $7,800; and 2) panel walls at a cost of $28,274. In addition, work stations would need to be installed at a cost of $6,954. Stan Hagen from Christianson's was present and said the moveable walls would take two to three days to install. Mr. Kimme said acoustics may be a concern in the Victim Witness area with the moveable wall system. Mr. Hagen said wall-to- wall the acoustic properties of the LifeSPACE system are the same as regular walls; the only issue may be at the ceiling, which could be insulated. Business Essential's estimate included panel walls at a cost of $38,745 plus $12,000 in installation fees. The meeting was interrupted by a Courthouse fire alarm at 4:35 PM and the board reconvened at 5:00 PM. There was discussion about the costs and what fund will be used to pay the expenses. Mr. Montplaisir said the building fund may be used. Also, the State's Attorney budget for this year includes $30,000 for third floor re-use costs. Mr. Burdick said a small portion of the money will be used for new office furniture, but the remainder may be used for this purpose.