07-21-2008 - Laserfiche WebLink

Commission Minutes-July 21 , 2008 3383 MOTION, passed Mr. Bennett moved and Mrs. Sorum seconded to authorize the chairman to sign the 2009 board of prisoner contracts with West Fargo City; Barnes County; Dickey County; Griggs County; LaMoure County; Richland County; Sargent County; Steele County; and Traill County. Discussion: State's Attorney Birch Burdick asked how prisoners will be processed from jurisdictions that do not contract with the county. Sheriff Laney said his department will handle this kind of request on a case by case basis, but feels strongly that an agreement should be in place. On roll call vote, the motion carried unanimously. 11. SHERIFF'S DEPARTMENT, Discussion about newlv formed General Orders Sheriff Laney said the Cass County Jail has a very detailed policy and procedures manual and when he was elected, one goal was to develop a manual of General Orders for the Sheriff's Department. He said information was gathered from the National Sheriffs' Association as well as the International Association of Chiefs of Police (IACP) when drafting the document. The manual includes specific topics with specific rules and he commended Sergeant Gail Wischmann and Lori Jones, who were instrumental in its development. The next task is for each unit to develop a procedures manual. Commissioners commended Sheriff Laney and said the General Orders were well done and comprehensive. Comments were made regarding the formal complaint process; vehicle usage; and compensation for the canine. Sheriff Laney responded to each comment from the board and said the manual is a working document and changes will be made as needed. 12. VOUCHERS, Approved MOTION, passed Mrs. Sorum moved and Mr. Vanyo seconded to approve Voucher No. 228,201 through Voucher No. 228,624. On roll call vote, the motion carried unanimously. 13. COUNTY RECORDS MANAGEMENT; EXTENSION SERVICE DEPARTMENT HEAD; BUDGET HEARINGS; STATE'S ATTORNEY TRIAL, Committee reports Mr. Wagner attended the National Association of Counties (NACo) convention last week. He participated in a workshop on county records management in the digital age and paperless filing systems. The workshop leader works for a county which has gone entirely paperless and has been able to convert vacant record storage into office space. He said the building committee discussed record storage and paperless filing systems at their last meeting and he would like to invite the speaker to a future building committee meeting (possibly via conference call) to give a presentation on this topic. Mr. Vanyo received additional information from Brad Cogdill regarding the process used to select a new department head for Extension Services. The information was provided to all commissioners for their review. Mr. Pawluk asked the board about budget hearings and about which agencies need to attend budget hearings next month. The consensus was to invite all agencies to appear