b. Personnel policy-amended - Laserfiche WebLink

1. o 8 Personnel Overview Committee--May 19, 2008 1 PERSONNEL OVERVIEW COMMITTEE MAY 19, 2008-1 :00 PM MEETING TO ORDER A meeting of the Personnel Overview Committee was called to order by Commission Chairman Ken Pawluk, at 1 :00 PM in the Commission Room, Cass County Courthouse. The following members were present: Scott Wagner, Vern Bennett, Ken Pawluk, Bonnie Johnson, Keith Berndt, Tracy Peters for Birch Burdick, Paul Laney, Mike Montplaisir, Kathy Hogan, Carrie Smith, Toni Hill and Tom Soucy. Darrell Vanyo arrived later in the meeting. The following members were absent: Robyn Sorum and Jim Brent. POLICY SECTION 2.80 WEAPON POLICY, Amended Mrs. Johnson discussed an amendment to Section 2.80 that will provide the definition of a weapon for policy purposes. She said the change was reviewed by the security committee and the definition was taken from state law. Mr. Bennett questioned the inclusion of knives with a blade of five (5) inches or more. Mrs. Johnson said this portion was taken directly from state law. Mr. Laney said the five inch blade is well established and enforced statewide. Mr. Laney believes the amendment is appropriate as drafted by the county administrator. Mr. Montplaisir asked why pepper spray is not included in the definition. Mr. Laney said pepper spray is legal to carry for self-defense. MOTION, passed Mr. Berndt moved and Mr. Laney seconded to adopt Policy Section 2.80 Weapon Policy as amended. On roll call vote, the motion carried unanimously. Mrs. Johnson said the policy will be posted and will then be formally approved by the county commission at a future meeting. POLICY SECTION 7.41 SALARY PAY FOR EXEMPT EMPLOYEES, Approved Mrs. Johnson attended an employment law seminar through Dorsey Whitney last year and received a policy on salary pay for exempt employees, which the county already practices under the Fair Labor Standards Act. Mrs. Johnson said Sarah Herman, a local attorney, drafted the policy. There was some discussion on how to document medical leave for exempt employees. Mrs. Johnson said if the leave involves 4 hours or less, exempt employees are not required to record the time. However, Cass County policy sets the work week and there is the expectation of all employees, exempt and non-exempt, to work 40 hours per week. Mrs. Hogan suggested the policy be reviewed at the next department head meeting before a final decision is made. Mr. Wagner said the policy is not optional and is required by federal law, which the county is obligated to follow. Mr. Wagner and Mr. Pawluk suggested department heads be educated on the policy in order to implement it within their offices. MOTION, passed Mr. Wagner moved and Mr. Laney seconded to amend the county policy manual to include Section 7.41 Salary Pay for Exempt Employees. Discussion: Mrs. Johnson previously emailed State's Attorney Birch