05-19-2008 Agenda - Laserfiche WebLink

POSITION ANALYSIS QUESTlONNAIRE PAGE2 20% Cost Accounting: 1'v1aintains a computerized cost accounting system to allocate labor, material, and equipment charges for departlnent activities, Enters and instructs others in the entry of labor, material, and equipment charges from employee time sheets. Develops and generates management reports to f~tcilitate performance monitoring of department activities. 10% Purchase Plannine: Plans purchases in coordination with technical staff. Determines appropriate methodology for purchasing a variety of products and services. 20% Administrative and Reception Functions: Provides oversight and training to the Principal Secretary. Serves as a backup and pert<mns duties of the principal secretary in the secretary's absence. Principal secretary duties include: · Authorize over-dimensional VClliclcs to travel on C.nmty Highways, the cost (or each permit · Web Page designer/editor f()f the llighwayDepartment's web page using [)reamweaver, GovDocs. or other software, · Enter labor, material, and equipment for up to 80 or more employees for the lIigll\vay, Vector. and Planning departments. · Assist with taking minutes at various board meetings and transcribe minutes in a timely manner and l(mnat f()r distribution and publication on the web page, · Maintain and coordinate the Adopt-A-Highway program for Cass County. · Assist with the drug/alcohol testing for employees at Highway Department. iv1aintain files in compliance with the Dcn"s regulations. · Order and maintain inventory of all onicc supplies. · Prepare correspondence l()r department head and other supervisors. . Issue \\iork requests. · iv1aintain Highway Department pn.~ject files, including personnclliles Ihl' employees. · Keep required manuals updated. · Answer phone, greet a variety of omce visitors, including contractors, government officials, citizens and vendors.