3. Building committee update - Laserfiche WebLink

Building Committee-February 16, 2007 1 CASS COUNTY BUILDING COMMITTEE FEBRUARY 16, 2007-1 :30 PM 1. MEETING TO ORDER Committee Chairman Scott Wagner called the Cass County Building Committee meeting to order on Friday, February 16, 2007, at 1 :30 PM with the following members present: County Commissioner Darrell Vanyo; County Coordinator Bonnie Johnson; East Central Judicial District Judge Wade Webb and County Commissioner Scott Wagner. County Auditor Michael Montplaisir was absent. 2. MINUTES APPROVED MOTION, passed Judge Webb moved and Mr. Vanyo seconded that the minutes of the previous meeting be approved as written. Motion carried. 3. REVIEW OF SPACE SURVEY Mrs, Johnson said after the last meeting, a space survey was sent to departments and this past December, the results were sent to committee members, county commissioners and county departments. Mr, Vanyo asked Mrs. Johnson to prepare a chart that includes current department full-time equivalents (FTE), square footage of each department, ratio of space per FTE's, anticipated increase in FTE's and those offices that use off-site storage. He felt the data will help with the space planning process. He also discussed projected population figures and demographic information for the next 20 to 30 years, Mr. Wagner said the county needs to consider the wants and needs of each department in relation to the amount of dollars available, which are limited. He said the survey shows an urgent need for additional space and the county must consider the most pressing requests and determine the core departments that should remain at the Courthouse campus and offices that may be located at another site. Committee members reviewed the survey by department as follows: AuditorlTreasurer/RecorderlT ax Director Committee members were in agreement the Auditor, Treasurer, Recorder and Tax Director are core offices used regularly by citizens and should remain at the Courthouse campus. Coordinator/PersonnellBuildinas and Grounds Mrs. Johnson outlined the administrative functions under her direction, The committee agreed they are centralized core functions. Mrs, Johnson said the mechanical and electrical systems as well as the generator were removed from the basement of the old jail when the building was demolished and moved into the alley behind the Courthouse, A new addition will need to include space for a mechanical room. She also noted that plans previously drawn up included a skyway between the Courthouse and Annex across 10th Street South. This will allow for routing of communications wire, instead going under the street, as currently exists, The Building and Grounds staff are located in a small, temporary garage and will need to be relocated into the new building, A loading dock is also a high priority,