3. Building committee update - Laserfiche WebLink

Building Committee-October 10, 2007 1 CASS COUNTY BUILDING COMMITTEE OCTOBER 10, 2007-4:00 PM 1. MEETING TO ORDER Committee Chairman Scott Wagner called the Cass County Building Committee meeting to order on Wednesday, October 10, 2007, at 4:00 PM with the following members present: County Commissioner Darrell Vanyo; County Auditor Michael Montplaisir; County Administrator Bonnie Johnson; East Central Judicial District Judge Doug Herman; and County Commissioner Scott Wagner. Also present were State's Attorney Birch Burdick and Architect Rick Hoganson, Foss Architecture & Interiors. 2. MINUTES APPROVED Judge Herman asked for a clarification on minutes from the last meeting held September 12th. The paragraph in question reads as follows: "Judge Herman suggested Foss Architecture & Interiors work with a consultant, such as the National Center for State Courts, who specialize in court room design needs. Mrs, Johnson said an architect from the national center was used during the preliminary phase to consider the court's needs," Judge Herman wants to clarify the committee is not ruling out the use of a consultant this time when considering a courthouse addition. He spoke with Chief Justice Gerald VandeWalle and the state may be able to provide some funds to help pay for a court consultant. Committee members were open to discussion on this issue, MOTION, passed Judge Herman moved and Mr. Vanyo seconded that the minutes of the previous meeting be approved as written. Motion carried. 3. CONTRACT FOR PROFESSIONAL SERVICES, Addendum to be drafted Mr, Wagner said after the last meeting, he sent a letter to Architect Rick Hoganson from Foss Architecture & Interiors requesting the original contract from 2001 be reviewed to help determine what modifications may be needed in order to move forward with the process, Mr. Hoganson said cost for the initial project scope was $4,926,000 but after the schematic design process was increased to around $9 million. If the county chooses to proceed with the contract, his firm will re-evaluate and incorporate the current space needs into the project. He also recommends a consultant be considered to help integrate security at the existing jail facility into a security system at the new addition. Mr. Hoganson said based on the original contract budget of $4.9 million, the lump sum to be paid to Foss Architecture is 7,75% of construction expenses, Since the project cost increased to $9 million, the percentage for their services will decrease to 7,5%. The county previously paid Foss Architecture $57,369.27 and this amount will be credited to future professional services for the project.