3. Building committee update - Laserfiche WebLink

Building Committee-September 12, 2007 1 CASS COUNTY BUILDING COMMITTEE SEPTEMBER 12, 2007-4:00 PM 1. MEETING TO ORDER Committee Chairman Scott Wagner called the Cass County Building Committee meeting to order on Wednesday, September 12, 2007, at 4:00 PM with the following members present: County Commissioner Darrell Vanyo; County Auditor Michael Montplaisir; County Administrator Bonnie Johnson; East Central Judicial District Judge Doug Herman and County Commissioner Scott Wagner, Also present was State's Attorney Birch Burdick. 2. MINUTES APPROVED MOTION, passed Mr. Montplaisir moved and Mr. Herman seconded that the minutes of the previous meeting be approved as written. Motion carried. 3. FUNDING/FINANCIAL UPDATE Mr. Montplaisir provided a memo to committee members outlining funding options as well as the balance available in the building fund. The concept proposal presented six years ago in 2001 estimated a cost of approximately $9.5 million to construct a four- level addition, including a basement, with skyways between the courthouse and annex. He said the cost today would be about $13 million, considering an inflation rate of 5% per year. Mr. Montplaisir said the building fund has a balance of $8,3 million, with fund increases received from estate taxes and interest income, Mr. Vanyo suggested the committee consider a building layout to provide for immediate space needs with room for expansion. Mrs. Johnson said the annex addition was constructed similarly with the fourth floor completed but left unfinished until additional office space was needed. 4. CONTRACT FOR PROFESSIONAL SERVICES REVIEW Mr, Burdick said the county commission approved an agreement with Foss Architecture & Interiors in June 2001 for design and architectural services for an addition to the courthouse. The initial cost of the contract was $392,500 with $10,000 previously paid for their services. He said schematic drawings were completed in 2001. Mrs, Johnson said a land survey and geotechnical borings were also done at the same time. Mr. Burdick suggested a meeting be arranged with Foss Architecture & Interiors to discuss moving forward with the project, to consider how space needs have changed, and to look at the costs involved as a result of any changes since 2001. Mr. Wagner said the commission considered several building concepts and the last proposal doubled the project cost. He said concern over costs resulted in a decision by the county commission to delay construction of a new addition. 5. RECOMMENDATIONS The chairman asked for input from the committee on how to proceed. Mr. Vanyo suggested a meeting be arranged with Foss Architecture & Interiors to discuss what