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<br />CASS COUNTY <br />COMMISSION POLICY MANUAL <br /> <br />SUBJECT: PURCHASE CARD POLICY <br /> <br />11.10 <br /> <br />PAGE 2 OF 4 <br /> <br />Authorized Purchases <br /> <br />The purchasing card program is intended for maintenance, repair, operating and other <br />purchases needed during the course of business. Purchases may include: <br /> <br />. Office supplies and forms <br />. Books and subscriptions <br />. Computer supplies <br />. Membership dues <br />. Hardware and tools <br />. Equipment and vehicles <br />. Travel (Airline Tickets and motel rooms) <br />. Miscellaneous items <br /> <br />The card may be used for in-store purchases as well as phone, internet, fax, or mail <br />orders. <br /> <br />Responsibilities <br /> <br />The cardholder is responsible for the following: <br /> <br />. Safeguard the purchasing card. <br />. Keep receipts for each purchase. <br />. Receive cardholder statement from card company. <br />. Reconcile cardholder statement and receipts. Sign and date cardholder statement <br />to attest that all purchases are for county business and comply with all applicable <br />rules and regulations. <br />. Forward the signed and reconciled cardholder statement with original receipts to <br />designated supervisor. <br />. Notify supervisor and county auditor's office in the event of a lost or stolen <br />purchasing card. <br />. Destroy and discard expired purchasing card. <br />. Give purchasing card to supervisor if employment is terminated. <br />. Resolve disputes as described below. <br />. Making only authorized purchases-purchases for other individuals, departments <br />and or other agencies will not be allowed. <br />