5. County purchase card policy - Laserfiche WebLink

CASS COUNTY COMMISSION POLICY MANUAL SUBJECT: PURCHASE CARD POLICY ADOPTED DATE: APRIL 7,2008 11.10 PAGE 1 OF 4 General Policv The purpose of our purchasing card program is to simplify the process for purchases. Individual credit limits, including card and cycle limits, vary as determined by the department heads. To assure the effectiveness of the program, the policy and procedures in this section must be followed by departments using the purchasing card. Failure to use the purchasing card in accordance with applicable policies and procedures may result in revocation of the card and may involve appropriate disciplinary action, up to and including, termination and prosecution. Policy and procedure violations include, but are not limited to: . Purchasing items with the card for personal use. . Failure to return the card when re-assigned, terminated, or upon request. . Failure to submit proper transaction documentation to the appropriate person in a timely manner. . Transferring assignment of the card to another individual. Cardholders will be required to sign a "Cardholder User Agreement" form. By signing the agreement form, cardholders agree to adhere to the guidelines established in this policy manual. Once an employee is issued a purchasing card they will not be allowed to use a personal credit card for county purchases. Limitations and Restrictions Department heads will assign a monthly credit limit to each individual assigned a purchasing card. They may also assign a single transaction limit. If a cardholder attempts to purchase over their limitation, the purchase will be blocked. Certain merchants will be blocked (e.g., jewelry stores). If a cardholder attempts to use the card at such a merchant, the purchase will be declined.