d. Contract approval - Laserfiche WebLink

CONDITIONS OF SECURE OUR SCHOOLS GRANT AWARD I. Grantees that have been awarded funding for the procurement of an item in excess of $1 00,000 and plan to use a non- competitive procurement process must provide a written sole source justification to the Office of Community Oriented Policing Services (COPS) for approval prior to obligating, expending, or drawing down grant funds for that item. 2. The funding under this project is for the payment of up to 50% of approved costs to improve security at schools and on school grounds. The allowable costs for which your agency's grant has been approved are listed on the budget clearance memorandum, which is included in your agency's award packet. 3. Secure Our Schools grant funds must be used to supplement, and not supplant, state, local or Bureau ofIndian Affairs funds already committed for the grant purpose (hiring, training, purchases, and/or activities) that would exist in the absence of the grant. 4. The grantee acknowledges its agreement to comply with the Assurances and Certifications submitted with the Secure Our Schools grant application. 5. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for submitting periodic progress reports and quarterly financial status reports. 6. The COPS Office may conduct or sponsor national evaluations of the Secure Our Schools program. The grantee agrees to cooperate with the evaluators. 7. The grantee acknowledges that the Department of Justice performs various functions to ensure compliance with all grant requirements and to provide technical assistance to grantees. The grantee agrees to cooperate with any requests for grant-related documentation or other relevant information. 8. The grantee agrees to abide by the terms, conditions, and regulations as found in the Uniform Administrative Requirementsfor Grants and Cooperative Agreements to State and Local Governments, 28 C.P.R. Part 66 (or the Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospita]s and other Non-Profit Organizations, 28 C.P.R. Part 70, as applicable). 9. Por grants of $500,000 or more (or $],000,000 or more in grants over an eighteen-month period), the grantee acknowledges that failure to submit an acceptable Equa] Emp]oyment Opportunity Plan (if the grantee is required to submit one under 28 C.P.R. 42.302) that is approved by the Office of Justice Programs, Office of Civil Rights, is a violation of its Assurances and may result in the suspension of the drawdown offunds. Por grants under $500,000, the grantee must submit a completed EEOP Certification form to the Office of Justice Programs, Office ofCivi] Rights, within 60 days of the grant award. ] O. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Porm (1-9). This form is to be used by the recipients offederal funds to verify that persons are eligible to work in the United States. ] I. Grantees using Secure Our Schools funds to operate an interjurisdictiona] criminal intelligence system must comply with the operating principles of28 C.P.R. Part 23. The grantee acknowledges that it has completed, signed and submitted with its grant application the relevant Special Condition certifying its compliance with 28 C.P.R. Part 23. 12. If any part of the funded project is subject to the requirements of the Human Subjects Research Risk Protections regulations, found in 28 C.P.R. Parts 22 and 46, the grantee agrees to comply with these federal regulations. 13. The grantee may not obligate, expend or draw down grant funds until official notification is received that the project budget has been approved by the COPS Office. ] 4. Your agency may request an extension of the grant award period to receive addition a] time to implement your grant program. Such extensions do not provide additional funding. Only those grantees that can provide a reasonable justification for delays will be granted no-cost extensions. Extension requests must be received by the COPS Office prior to the expiration of the grant award. ]5. All grant modification requests must be approved, in writing, by the COPS Office prior to their implementation. The COPS Office will not approve any modification request that results in an increase of federal funds. 16. Travel costs for transportation, lodging and subsistence, and related items are allowable under the Secure Our Schools grant program with prior approval from the COPS Office. Payment for travel costs incurred directly by the grantee and grant-related travel costs of other (non-grantee) individuals will be based on the rates established in the grantee's written travel policy (if avai]ab]e) if costs are reasonable and allocable to the project. Grantees that do not have acceptable written travel policies will be reimbursed for allowable per diem travel costs for lodging, meals and incidentals at the established GSA per diem rates for the relevant geographic area. Allowab]e airfare travel costs will be reimbursed based upon the lowest discount commercia] airfare, the federal govemment contact airfare, if authorized and available, or standard coach airfare, in accordance with Circular A-87 Cost Principles for State, Loca] and Indian Triba] Governments, Circular A-122 Cost Principles for Non-Profit Organizations, and Circular A-21 Cost Principles for Educational Institutions, as applicable. 17. Pa]se statements or claims made in connection with COPS grants may result in fines, imprisonment, debarment from participating in federal grants or contracts, and/or any other remedy available by law.